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Assistant Director of University Community Standards

Job description

Job Description

Assistant Director of University Community Standards-1803722

Required Qualifications (as evidenced by an attached resume):

Bachelor’s Degree (foreign equivalent or higher). Three (3) years of full-time experience in a college/university setting working directly with students to include two (2) years of full-time experience with student conduct, student behavior management or a similar process. Working knowledge of state/federal laws (i.e. FERPA, Clery Act, Title IX and other higher education federal and state mandates).


Preferred Qualifications:

Master’s Degree (foreign equivalent or higher) in Higher Education and Student Affairs, Counseling, Criminal Justice or related field. Experience with Title IX and/or Student Conduct Investigations. Experience supervising students in a college or university setting. Experience coordinating programs and events. Experience with Advocate (Symplicity), PeopleSoft and/or other databases. Familiarity with legal issues and case law related to student conduct administration.


Brief Description of Duties:

The Assistant Director of University Community Standards reports to the Director of University Community Standards in receiving and processing referrals of alleged violations of the University Student Conduct Code. The incumbent manages the Title IX student conduct process, which will include administrative oversight and policy development and enforcement. Critical functions will include: coordinating the Title IX student conduct process, including investigating and resolving Title IX complaints involving students; investigating and resolving violations of the University Student Conduct Code; responding to on-campus and classroom disruptions reported by University faculty and staff. The incumbent is responsible for overseeing the resolution of assigned student conduct cases including investigation of cases, meeting with students and associated parties, written and verbal communication, and exercising superior judgment in resolving these matters. Strong communication, strong leadership, collaboration, organizational and program development skills are essential. A strong candidate will have competent and comprehensive experience in administrative proceedings and investigations. They will have experience working with faculty, administrators, and other staff, and students in a diverse environment.


Title IX/Sexual Misconduct Case Management: Serve as UCS representative in all Title IX investigations involving students. Ensure appropriate communication, documentation, and letters are sent out to appropriate parties. Conduct meetings with all parties involved. Interview complainants, respondents, witnesses, UPD, Local Police, Faculty, Staff, etc. Meeting with Respondent and Complainant for Pre-Hearing Meetings

Collaborate with Title IX Investigator in finalizing Investigative Report. Conduct follow-ups, conduct further investigation if applicable (video footage, pictures etc.)


Student Conduct Administration: Review Incident reports and University Police reports and assess for possible violations of the student conduct code. Conduct meetings with all parties involved. Interview complainants, respondents, witnesses, UPD, Local Police, Faculty, Staff, etc. Investigate student organizations/clubs, athletic groups, etc. in collaboration with other University offices. Conduct follow-up, further investigation, if applicable, review video footage,pictures, etc. Assign sanctions and findings within specified time frame, while adhering to federal and state mandates.

Review daily police log and reports; distribute in a timely manner and follow up on reports that require immediate attention such as sexual offense reports, medical emergencies and psychological emergencies and transports to University Hospital and the Psychiatric Emergency Room.


Administrative Hearings: Serve as the Complainant Administrative Hearings as needed. Serve as an Administrative Hearing Officer for cases assigned to UCS. Investigate referrals of alleged violations of the University Student Conduct Code and coordinate pre-hearing advisement for complainants and respondents, scheduling hearings, and completing the hearing disposition. Determine the level of alleged violation and type of hearing required, ensuring due process, for cases of alleged violations of the University Student Conduct Code in accordance with University procedures. Reviewing and redacting evidence, ensuring evidence collected and distributed is accurate. Triaging cases; meet with and interview/obtain written statements from complainants, respondents, and witnesses, rendering sanctions in accordance with hearing results/Board decisions as well as communication of decisions.

Implement Interim Measures, in consultation with the Director, including no-contact directives, temporary suspensions and relocations; write letters and coordinate notice to student(s) and staff. Respond to inquiries regarding policies and procedures; respond to parental inquiries and concerns, receive and review appeal requests when necessary.


Administrative Hearing Board Members: Assist in the recruitment, selection, and training of student, faculty, and staff administrative hearing board members.

Assist in the development and maintenance of a comprehensive Hearing Board Training manual.


Policy Assessment and Development: Participate in the revision of the University Student Conduct Code. Assist the Director implementing and maintaining a comprehensive student conduct process that is aligned with national standards, best practices and current laws and guidance. Database management: entering data, maintaining student conduct records, creating student conduct reports, surveys, and assessment.


Crisis intervention: Notify the VP for Student Affairs, Director of University Community Standards, Counseling and Psychological Services, and others when an emergency arises. In the absence of, or designee of, the Director, follow up on reports that require immediate attention such as sexual misconduct reports, medical emergencies and psychological emergencies and transports to University Hospital and the Psychiatric Emergency Room. Respond to medical /psychological emergencies by implementing the Mandated Evaluation process in cooperation with the VP for Student Affairs, Counseling and Psychological Services and Student Health Services as needed. Receive referrals of alleged student psychological or alcohol & other drug hospitalizations, classroom behavior, etc. for possible review by the Behavioral Assessment Committee (BAC). BAC referrals are high risk by the nature of the situations themselves and may pose as potential issues of institutional liability.


Collaboration: Daily collaboration with the Office of Institutional Diversity and Equity (Title IX), Center for Prevention and Outreach, University Police, and Campus Residences. Frequent collaboration with University Counsel, Counseling and Psychological Services, Dean of Students Office, Behavioral Assessment Committee (BAC), and other Academic and Administrative departments and offices throughout the University.


Administrative: Process clearances and student conduct checks for current or former students (employment, transfers, study abroad, semester at sea, HSC Health Science Center applicants, graduate/professional schools, military, Law enforcement, etc.) All administrative tasks associated with the above-listed responsibilities.


Other duties or projects as assigned as appropriate to rank and department mission. Participate in other University committees, events, programs, and professional development opportunities as a representative of the Office of University Community Standards/Stony Brook University.
Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.


Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].


About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.


Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women, and minorities to apply.


If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at http://www.stonybrook.edu/police.


Official Job Title: Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Community Standards-Stony Brook University
Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.University Community Standards-Stony Brook University
Posting Start Date: Nov 26, 2018
Posting End Date: Dec 10, 2018, 11:59:00 PM
Salary: commensurate with experience within the range of $58,000 - $60,000.
Salary Grade: SL3

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Job No:
Posted: 11/27/2018
Application Due: 1/26/2019
Work Type:
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