Job description

JOB NO.: 106506-US

Work Type: Staff-Full Time


Location: Madison

Categories: Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 106506

Working Title: Assistant to the Dean's Office

Official Title: PRG ASST CONF(16310)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $13.70

Job Summary:

Starting pay is based on experience, with a minimum starting rate of $13.70 per hour.

This position provides overall administrative support to the College of Letters & Science Office of the Dean, including the Deputy Dean, Associate Dean for Operations and Staff; and Associate Dean for Fiscal Initiatives. Responsibilities include managing calendars, correspondence, schedules, and travel arrangements as well as project support and special assignments associated with the work of the Dean's Office. This position works closely with the Associate Dean for Operations and Staff to manage internal administrative communications. Additional assignments are varied and depend on the needs of the Dean's Office.

This position also serves as the receptionist to all visitors to the Dean's Office. The individual in this position will present a positive, patient and tolerant attitude in all personal and telephone interactions as well as presenting a positive image for the College of Letters & Science. This individual will also need to consistently exercise courtesy, accuracy, professionalism, confidentiality, and strive to maintain a cooperative relationship with students, faculty, staff and visitors to the Dean's office.


Schedule Comment:

Regular office hours, somewhat flexible.


Annie Powers
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Annie Powers, [email protected], 608-262-1197.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best-qualified applicants. Thus, your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:

-Using Microsoft Excel and Microsoft Publisher to create charts, graphs, and infographics
-Using Microsoft PowerPoint to create presentations
-Using Microsoft Word to create professional documents, including correspondence
-Using Microsoft Office 365 to manage multiple calendars for individuals and groups
-Proofreading written materials and ensuring compliance with established formatting standards prior to dissemination

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Nov 26 2018 Central Standard Time

Application Close: Dec 10 2018 11:55 PM Central Standard Time





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Job No:
Posted: 11/27/2018
Application Due: 12/11/2018
Work Type: