Director Sponsored Program Administration Pre-Award - Sponsored Program Administration (105587)

Job description

Sponsored Programs Administration (SPA) - Pre-Award

Office of the Vice Chancellor for Research (OVCR)

University of Illinois @ Urbana-Champaign

Director, SPA Pre-Award

The Sponsored Programs Administration (SPA), Pre-Award,, at the University of Illinois Urbana-Champaign invites nominations and applications for the position of Director to provide comprehensive administration of the Pre-Award management of sponsored programs for the University of Illinois, Urbana-Champaign by providing leadership, management, and development in support of the promotion and growth of externally funded activities. The Director has operational responsibility for assuring that all proposals and awards adhere to federal, state, university and sponsor requirements.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit


Work in close collaboration with the Associate Vice Chancellor for Research (AVCR) and the SPA Post-Award Director in managing the institutional sponsored portfolio. Establish Pre-Award standard operating procedures for service delivery related to proposal submission, negotiation of awards, issuance of subawards, fidelity of data management and various other research-related transactions, and provide oversight and guidance in managing the operations related to these activities.

Establish policies and procedures relating to Pre-Award administration by identifying areas where such policies need to be developed, making recommendations for these policies, and working with the Associate Vice Chancellor to integrate those recommendations into SPA's overall mission. Administer and interpret applicable federal and/or state laws and regulations regarding grant and contract implementation and compliance.

Supervise the SPA Pre-Award Associate Directors charged with proposal review, submission, and negotiation and provide input into the performance of the Assistant Director charged with training, outreach, and Pre-Award data management. Direct performance appraisals, disciplinary actions, approval of leave requests and activity monitoring for all direct reports. Assist direct reports with their career development and growth and management of their operational staff.

Collaborate with the SPA Electronic Research Administrator and serve as operational lead in development and implementation of Pre-Award electronic research administration software for the University at large, with a focus on training and operational impacts for the Urbana-Champaign campus. Coordinate the collection, interpretation and analysis of data to improve quality and efficiencies, to inform strategic decision-makers and to further the goals and objectives of SPA and the OVCR. Respond to Pre-Award requests for information including FOIAs and operational surveys.

Develop and implement Pre-Award focused training and outreach efforts to the institutional faculty and staff. Work closely in the support and administration of the Sponsored Programs and Research Compliance (SPaRC) working group and the SPaRC'Ed certification series. Develop and present updates to these programs as needed as related to the Pre-Award operations.

Advise deans, department chairs, unit directors, faculty, and senior campus administrators of critical and/or sensitive issues related to the management and administration of sponsored project agreements, including interpretation of University policies and sponsoring agencies regulations to faculty and administrators.

Serve as primary liaison with the Office of Technology Management (OTM) in negotiating complex sponsored research agreements and master agreements as well as resolving concerns and issues relative to the inter-relationships of sponsored projects and intellectual property.

Establish and maintain effective and productive working relationships with representatives from the OVCR (including the IRB and IACUC), as well as UIUC staff from divisions of the Office of Business and Financial Services (in particular, Government Costing), as well as the Office of Corporate Relations, Risk Management, General Counsel, and other UIUC offices or units with responsibilities that impact the submission and administration of sponsored projects. Work in close collaboration with the Pre-Award colleagues at UIC and UIS to ensure institutional consistency in negotiations.

Represent SPA Pre-Award on campus-wide committees addressing sponsored projects issues and work with appropriate units to implement solutions. Represent SPA Pre-Award within various national research administration groups including the University-Industry Demonstration Partnership (UIDP), National Council of University Research Administrators (NCURA) and the Council on Governmental Relations (COGR).



Bachelor's degree in business or closely related field. Alternate degree fields will be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to this position).

A minimum of ten years of experience, including demonstrated leadership, organizational and administrative skills related to pre-award administration in a complex academic research institution. Possess a minimum five years of supervisory experience, including demonstrated ability to lead teams and work with individuals to develop and accomplish shared goals. Membership or experience with national or regional professional organizations such as SRA International, NCURA, FDP, or COGR. Experience in working with program officers at state and federal agencies and with private sponsors and acting as an effective liaison between investigators and funding agencies, including dispute resolution.

Demonstrated participation in workshops or seminars in research administration delivered by such organizations, as NCURA, UIDP, or FDP. An indication of leading these workshops will be looked on favorably.

Expert-level, working knowledge of current external regulations, laws, and sponsor policies related to sponsored projects administration. Working knowledge of current external regulations, laws and sponsor policies related to other areas of research administration including, protection of research subjects, disclosure of financial interests, financial management of sponsored projects, and electronic research administration. Demonstrate effective administrative and technical skills and ability to exercise a wide range of independent judgment and discretion in discharging duties and responsibilities of the position. Possess extensive knowledge of PC-based tools including Word (especially track changes and other document review functions), Excel, and database applications; ability to develop presentations and other tools to effectively communicate ideas and analyze situations.


Master's degree in business or closely related field. Alternate degree fields will be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to this position).

Ten years of experience in managing an academic or government pre-award sponsored portfolio, preferably at the University of Illinois and in the administration of sponsored programs.

Demonstrate understanding and leadership in the development and enhancement of automated workflow/processes and systems that support the operation of sponsored programs. General knowledge of accounting principles and general financial management practices.

Proposed Start Date: Negotiable

Salary: Commensurate with qualifications and experience.

Appointment Status: Regular 100%-time Academic Professional appointment, 12-month service basis. Eligible for full University benefits package.

For full consideration, please submit application by December 10, 2018. Interviews may occur before the closing date; however, all applications received by the closing date will receive full consideration.

To apply, submit on online profile through Qualified candidates must upload: a cover letter that details qualifications noted above, resume, and the names and contact information for three professional references. All requested information must be submitted for your application to be considered complete. Incomplete applications will not be reviewed.

For further information, please contact Susan Key, OVCR Human Resources, at [email protected].

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

College Name or Administrative Unit: Office of the Vice Chancellor for Research
Category: 2-Administrative
Title: Director Sponsored Program Administration Pre-Award - Sponsored Program Administration (105587)
Open Date: 11/26/2018
Close Date: 12/10/2018
Organization Name: Sponsored Programs Admin





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Job No:
Posted: 11/27/2018
Application Due: 12/11/2018
Work Type: