Assistant Director, Employer Programs & Events

Job description

Hyde Park Campus

30352 Bus-Career Services-Harper

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

The Assistant Director, Employer Programs & Events is a key member of the Employer Relations team. This person works with the Director and teammates within Employer Relations to engage employers and make employment opportunities accessible to students and alumni. This individual leads interview center activities to ensure the team best meets needs of employers and students / alumni.


Key responsibilities include: providing operational direction and support for a robust schedule of Career Services programs and events for MBA students; coordinating and overseeing operational aspects of the campus recruiting program. The principal features of this program are numerous pre-recruiting events (e.g., employer presentations) and a 35-room interview center where students participate in over 5,000 interviews annually.

  • Manage Chicago Booth Interview Center facilities and vendor relationships:
    • Manage interview facility and a recruiters' lounge, including planning room utilization, coordinating utilization by students, Career Services staff, Booth partners, and non-Booth entities
    • Develop budget and track interview center costs versus budget; flag deviations and recommend adjustments as necessary
    • Manage relationships with interview center service providers such as catering and valet services; lead vendor negotiations; evaluate and monitor caterer performance

  • Lead Chicago Booth Interview Center operations during core recruiting season:
    • Hire, train, and supervise seasonal and part-time employees/student workers to assist with the operational details of campus recruiting. This includes 2 interview center assistants, 4-6 MBA students, and 2 concierges
    • Use sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service
    • Communicate last minutes changes to companies and students. Track and report student interview "no shows" and late cancellations. Identify patterns in student and employer behavior and flag for the team

  • Collaborate with Employer Relations team members to execute a seamless recruiting experience for campus recruiters and students:
    • Prepare employer materials (e.g., schedules, resumes) and student materials for interviews
    • Troubleshoot employer issues / concerns
    • Maintain company contact information collected through employer check-in process
    • Monitor appropriate list servs and follow-though with students and employers in a timely manner
    • Manage interview schedule changes to maximize the number of students who have an opportunity to interview
    • Manage the Same Day Sign-Up process

  • Analyze campus recruiting data to identify recruiting trends and uncover improvement opportunities:
    • Create and deploy surveys. Analyze and share results with staff. Provide improvement suggestions and implement, as necessary
    • Analyze results from Same Day Sign-Up process

In addition to core interview center responsibilities, the Assistant Director, Programs and Events will play a key role in select special initiative and programs:
  • Lead end-to-end project management for select employer relations events such as: Recruiters Conference and Second-Year Roundtables. Includes budgeting, project management, convening teams, marketing, post-event debriefs
  • Plan, organize and manage the Student Ambassador program; including the recruitment and training of Student Ambassadors (between 30-40 students). Accumulate and summarize student feedback on presentations
  • Coordinate 300+ company events for students on behalf of employers. Events attract between 10 and 300 attendees. Work with the employer relations team to ensure that events are held in conjunction with guidelines

Additional Requirements

Education, Experience OR Certifications

  • Bachelor's degree required.

  • At least two years of event planning, recruiting, and/or sales/business development experience required.
  • Experience and/or familiarity with MBA/business careers preferred.
  • Experience with managing programs or projects involving people who may or may not report to you is preferred.

Technical Knowledge or Skills:
  • Strong PC skills and familiarity with databases required.
  • Basic statistical analysis skills required.
  • Strong Internet skills and the ability to conduct thorough data searches required.
  • Knowledge of social media including, but not limited to, LinkedIn, Facebook, etc, required.
  • Microsoft PowerPoint skills preferred.
  • Strong organizational skills required.
  • Ability to thrive in a fast-paced, team-oriented environment (with frequent interruptions) that often demands multi-tasking required.
  • Customer service attitude, high-quality work orientation and professional demeanor - including tact, discretion, a track record of establishing positive client relationships, and creating a hospitable environment for both students and employers, required.
  • Ability to motivate self, work independently and collaboratively, and think creatively required.
  • Excellent written and verbal communication skills required.

Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 11/27/2018
Application Due: 1/10/2019
Work Type: