SAL3 Operations Coordinator & Document Delivery Specialist
SAL3 Operations Coordinator & Document Delivery Specialist
Job Number: 81283
Stanford Libraries seeks an Operations Coordinator and Document Delivery Specialist to join our 7-person library warehouse team located in Livermore, California.
Our library storage facility, named SAL3 (pronounced sal three, an abbreviation for Stanford Auxiliary Library 3), stores library books and boxes in a high-density shelving system in a climate-controlled and secure environment (50 degrees F, 38% humidity). Operations at SAL3 revolve around processing new incoming books and boxes for long-term preservation storage and well as processing items that have been requested for use at a campus library (delivered via a daily delivery truck) or as scanned PDFs that can be delivered by email. Material at SAL3 is tracked via barcode and tray/shelving location.
We are seeking an inclusive, creative, and organized person to serve in this role: someone who will learn our operation thoroughly, learn about Stanford Libraries, and participate in a constant refinement of our programs - always improving safety, efficiencies and customer services- as well as helping us plan for the future. The complexities of space planning for a building nearing its full capacity and planning for a not-soon-enough expansion will draw heavily on the Operations Coordinator and Document Delivery Specialist's problem solving and analytical skills.
There are 4 main categories of work in this role: 1) general administrative services 2) management of the scan-on-demand PDF service 3) project work (mostly related to space and productivity analysis) and 4) supervision of temp/casual staff and/or, in the absence of the Manager, supervision of regular staff and workflow.
Reporting to the SAL3 Manager, the Operations Coordinator and Document Delivery Specialist will perform a wide range of complex and/or interrelated duties involving a high level of decision making. S/he applies knowledge of overall system and works mostly independently with a high degree of initiative. May supervise employees and manage a unit by overseeing daily operations and updating and maintaining facilities and equipment.
Examples of the special projects with which the SAL3 Coordinator might lead: explore new vendor products such as shelf labels or barcode duplicators; perform cursory internet research on a topic to assist facilities management (such as cold room temperature settings or LED lighting); work with campus Metadata team to review lists of books in an attempt to track them down or discover process failure; assess workflow timing; perform quality control on a process. The Coordinator will also contribute to planning for the facility expansion and review and recommend improvements to the scan-to-PDF service.
Facilities and Financial, including job duties such as:
o Perform building opening, closing and walk-through activities to ensure problems are addressed and followed-up by Manager, Facilities teams, and/or vendors.
o Serve as a key on-site contact for numerous building contractors whose work is managed by the University Facilities Zone Manager and the Libraries' facilities' team.
o Report and track observed or potential problems with building access, alarms, fire suppression, HVAC, video surveillance, custodial, grounds-keeping and other utilities.
o Serve as one of the initial contacts for the various alarm situations and for emergency response, including possibly at night and on weekends.
o Routine: manage visitors, phone calls, doors, alarms, files, calendars, meeting notes.
o Statistics: Create reports and spreadsheets which may utilize specialized software and systems:
o Data inquiries: Process monthly reconciliation report, check item status requests and process withdrawal requests.
Materials Processing, including job duties such as:
o Set up procedures and oversee materials processing: verify citations in a variety of databases as appropriate, identify any existing electronic access to texts, interpret and apply copyright restrictions, and perform all document imaging activities such as scanning and posting documents electronically.
o Use of specialized overhead scanner and utilizing several key library databases and software.
o As user requests fluctuate in numbers, train and supervise routine work by casual/hourly support staff or deflect work to campus when needed.
o Perform limited routine transactions within the ILS (Library database), such as charging, discharging, managing holds.
Supervision, including job duties such as:
Collection Maintenance, including job duties such as:
Reference, including job duties such as:
Computing Support, including job duties such as:
Project Focused Work, including job duties such as:
Education and Experience Required:
Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Knowledge, Skills, and Abilities Required:
Other Relevant Experience May Include:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Job Code: 1734
Job Grade: F
Location: University Libraries, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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