Faculty Affairs Associate

Location
Stanford
Posted
Nov 26, 2018
Institution Type
Four-Year Institution


Faculty Affairs Associate

Stanford University

Job Number:
81274


Not all unique aspects of the job are covered by this job description.



Job Code: 4172 Job Grade: G
Job Purpose:




Stanford University, School of Humanities and Sciences, Dean's Office is seeking a Faculty Affairs Associate (FAA).




The FAA is part of a team of five and reports to the Associate Dean for Faculty Affairs. The FAA provides analysis and guidance within the school regarding Academic Staff and Other Teaching Staff appointments. The FAA also ensures compliance with school and university policies. The FAA position is responsible for independently carrying out an array of duties with limited supervision.



Primary core duties include but not limited to:
  • Manage process for all Lecturers (AST) and Other Teaching Staff (OTS) (including Acting Faculty, Visiting and Consulting Faculty, and Visiting Scholars/Postdocs) appointments/reappointments (approximately 600 actions per year).
  • Manage databases related to Lecturers, Other Teaching Staff and faculty and provide reporting support.
  • Manage various faculty and academic staff actions in Peoplesoft.
  • Manage Faculty Affairs website development and maintenance.
  • Provide faculty and administrative support.

Stanford University is one of Silicon Valley's largest employers and it is our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford University an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment.

CORE DUTIES*:
  • Manage Administration of Academic Staff-Teaching/Other Teaching Staff Appointments.
  • Database management and reporting support.
  • Manage various faculty and academic staff actions in Peoplesoft.
  • Manage Faculty Affairs website development and maintenance.
  • Provide faculty and administrative support.
  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.
  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
  • Oversee all faculty visa matters, as needed.
* - Other duties may also be assigned

MINIMUM REQUIREMENTS:




Education & Experience:




Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.




Knowledge, Skills and Abilities:
  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

Preferred Knowledge, Skills and Abilities:
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Familiarity with PeopleSoft and BI.

Certifications and Licenses:
None

PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:
Occasionally work extended hours.

WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

"Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job."



Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.




Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.










Job:

Location: School of Humanities and Sciences, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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