Administrative Assistant I

Job description

Administrative Assistant I

Under the direction of an assigned administrator, performs a variety of specialized and responsible administrative assistance duties for a District program or service.


Positions at this level are distinguished from other classes within the Clerical Series by the level of responsibility assumed and the complexity of duties assigned. Provides administrative support to a manager or project coordinator of a District program or service. This class is distinguished from Administrative Assistant II and III who report to senior level administrators and support major, complex programs or services with a broader scope and accountability. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.


Receives direction from higher level supervisory or management staff. May oversee student workers.
Knowledge of:

  • Office procedures, and methods,
  • Standard office machines and equipment including computers, scanners, copiers, and fax machines.
  • MS Office software applications.
  • District procedures, policies and operations of assigned program.
  • Methods and techniques of word processing.
  • Methods and techniques of telephone etiquette.
  • Principles of business letter writing and basic report preparation.
  • Principles and procedures of manual and electronic filing and record keeping.
  • Proper language usage, spelling, grammar, and punctuation.

    Ability to:
  • Perform word processing and clerical support duties.
  • Lead, organize, and review the work of student staff.
  • Accurately keyboard at a satisfactory rate.
  • Prepare a variety of documents and reports.
  • Maintain accurate records, files, and logs.
  • Respond to requests and inquiries from students, faculty, staff, and the public.
  • Operate office equipment including computers, scanners, copiers and fax machines.
  • Work independently in the absence of supervision.
  • Understand and follow oral and written instructions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships
  • Sensitivity to and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.

    Education and Experience Requirements:


    Completion of the twelfth grade or equivalent.


    Two years of increasingly responsible clerical support experience.
    Additional Information

  • Maximum Salary : US Dollar (USD) 3,994
  • Minimum Salary: US Dollar (USD) 3,249
  • External Closing Date: Dec 1, 2018
  • External Opening Date: Nov 21, 2018

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    Job No:
    Posted: 11/26/2018
    Application Due: 12/25/2018
    Work Type: