Head of the Cataloging and Acquisitions Department

Job description

Illinois State University's Milner Library seeks an innovative, forward-thinking, and collaborative librarian for a 12-month, tenure-track faculty position responsible for managing the Cataloging and Acquisitions department. This individual will provide leadership and expertise in a unit essential to Milner Library and Illinois State University. From cataloging unique and primary sources for one of the leading circus collections in the United States to the creation of a metadata team that will support new digital initiatives, Milner Library offers candidates extraordinary opportunities.


Milner Library is woven into the fabric of the campus at every level. As Illinois' oldest public university, Illinois State University (http://illinoisstate.edu/) offers an outstanding education to over 20,000 undergraduates and 2,400 graduate students in diverse master’s and doctoral programs.  Milner Library supports those programs with a service-focused staff of 78, an institutional budget of approximately $9 million, and a collection of over 1.3 million volumes, including 100,000 e-books and 81,000 e-journals. 


The department is responsible for the acquisition, licensing, metadata, and cataloging or archival processing of library resources; management of the library's discovery systems: SFX, EBSCO Discovery Service, and Archon; and Coral, its electronic resource management system.  The library is a NACO member, participates in SACO, and has a history of early adoption of library technologies. As a member of the Consortium for Academic and Research Libraries in Illinois (CARLI), the Library participates with 90 libraries in a VuFind and Ex Libris Voyager environment.   A migration to an Ex Libris Alma environment is planned in 2020.


Reporting to the Associate Dean for Information Assets, this is a 12-month, tenure track faculty position with appointment at the rank of Assistant or Associate professor. The successful candidate must have expertise in cataloging or metadata. The position works closely with the Library's administrative office, all library departments and divisions, university lab schools, and state organizations, particularly CARLI. 


Milner Library faculty have responsibilities in the areas of librarianship, scholarly and creative activities, and service as outlined in Illinois State University Faculty Appointment, Salary, Promotion and Tenure Policies (https://provost.illinoisstate.edu/downloads/aspt/ASPT2017WebVersion.pdf) and Milner Library's Department and College Faculty Status Committees' Criteria for Evaluation, Promotion, and Tenure.


Duties and Responsibilities:


  • Fosters team environment and encourages employee development while overseeing complex operations and special projects.
  • Stays abreast of new technology, national developments, and best practices in order to provide leadership for acquisitions, cataloging, metadata, and electronic resources management activities.
  • Directly supervises two faculty members (Special Collections & Formats Cataloging Librarian and Cataloging & Metadata Librarian) and three classified staff (Acquisitions Coordinator, Cataloging Unit Coordinator, and Electronic Resources Specialist) and indirectly supervises eight classified staff in acquisitions and copy cataloging units.
  • Develops procedures and workflow routines which can be used to accomplish objectives and improve efficiency of the Department.
  • Performs original and complex copy cataloging or metadata support
  • Provides expertise for ongoing integrated library system administration, technical support, and training for the department’s faculty and staff.
  • Selects, evaluates, and works with library vendors.
  • Works closely with the Head of Collection Development, the Head of Library Information Technology Services (LITS), the Head of Access Services, the Library's Business Manager, and Public Services.
  • Acts as technical services liaison to two university laboratory school libraries.
  • Conducts original research appropriate to continued appointment as a faculty member

Required Qualifications:

  • Master's degree in library or information science from an ALA-accredited program or ALA-recognized foreign equivalent.
  • A second master’s degree, certificate of advanced studies, or a doctorate in library/information science or a subject discipline by date of appointment.
  • Demonstrated ability to lead, supervise, develop, and mentor staff.
  • Demonstrated ability and experience to plan, manage, and oversee complex projects, meet deadlines, and prioritize work in alignment with goals of the department, library, and university.
  • Evidence of strong commitment to customer service.
  • Experience in either cataloging or metadata with a strong preference for experience in cataloging.
  • Knowledge of cataloging processes and techniques, and familiarity with basic cataloging standards, including RDA, Library of Congress Subject Heading practice, Library of Congress and Dewey Decimal Classification systems, and MARC 21 formats.
  • Technical knowledge of and experience working with OCLC, integrated library systems, link resolvers, and other applications used in libraries.
  • Familiarity with trends in library technology related to acquisitions and knowledge organization.
  • Excellent interpersonal, written, and oral communication skills.
  • Potential to meet university requirements for tenure, including scholarly or creative activities and service.

University and Library:

Illinois State University and Milner Library believe a diverse faculty and staff helps us to better understand our world, educate our students, and engage our community.  For the third consecutive year, Illinois State University was named a Great College to Work For by The Chronicle of Higher Education.  Illinois State is located in Normal/Bloomington, a vibrant community 2-3 hours from Chicago, Indianapolis, and St. Louis. 

The library's integrated library system (Ex Libris Voyager), OpenURL link resolver (Ex Libris SFX), and online catalog (VuFind) are hosted by CARLI.  The resource discovery system (EBSCO Discovery Service) and Archon are hosted locally.   The library uses OCLC CONTENTdm to manage digital collections and bepress Digital Commons for the institutional repository. 

Salary and Benefits: 


Salary commensurate with experience. See the Illinois State University Human Resources site (https://hr.illinoisstate.edu/benefits/) for information on vacation, holidays, and other benefits.


Position Available:  July 1, 2019

To Apply:

For full consideration, please complete an online application and attach the following documents at www.jobs.ilstu.edu/applicants/Central?quickFind=76280

  • Cover letter addressing required qualifications
  • Curriculum vitae
  • Names and email addresses of three references ~ (listed as "Reference List”)

Review of applications will begin on January 2, 2019 and continue until position is filled.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.  




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/26/2018
Application Due: 1/25/2019
Work Type:
Salary: Salary commensurate with experience.