Job description

Requisition # 2018-9371
Department Facilities/Non-Shop Expenses
Category Building Trades and Technicians
Full-Time / Part-Time Full-Time
Application Deadline


This multi-faceted, trade shop level based Maintenance Planner/Scheduler position enhances departmental workflow productivity and execution of maintenance repair activities by providing efficient and effective planning, scheduling, and coordinating of all non-emergency maintenance work; accomplished through the use of the campus CMMS (computerized maintenance management system), deployment of shop resources, plus coordination and communication between maintenance shops and customers.

The incumbent will improve workforce productivity by anticipating and eliminating potential business disruptions through effective job planning, communication, organization and documentation of appropriate records.

The incumbent will also promote the effective training and use of the campus CMMS system (Maximo), including work order quality control, development and implementation of Preventive Maintenance (PM) programs.


  • Develop job plans, provide schedules, and coordinate shop repairs to balance campus work requirements and maintenance resource constraints through the effective use of the campus CMMS and coordination with shop leadership. Specific duties include, but are not limited to data gathering, PM and corrective work developing and scheduling, job and safety plans, route planning, data table entry and maintenance, and evaluation of the effectiveness and accuracy of the preventive maintenance program including resource leveling and overall program efficiency.
  • Safe work practices:Ensure that job plans and tasks contain specific safety requirements including personal protective equipment and safe work procedures.
  • Review all work requested as a quality control function, and determine the validity, accuracy and clarity of information. Engage in the proper prioritization, planning, and scheduling of work.
  • Liaison between shops and key campus contacts:Ensure that all departments and customers served by shop personnel are provided with well planned, communicated, and executed work schedules, which are efficient and least disruptive to the campus business and academic operations.
  • During peak periods, assist in the planning, scheduling and execution of seasonal departmental support programs such as Dorm Readiness, University Reunions, Student Move-In, and Housing Turnover.
  • Documentation:Responsible for the implementation and maintenance of a planner reference system (library) of work flow and processes in order to simplify the planning of jobs. Provide support to ensure that CMMS records are accurately maintained.
  • Shop personnel training: Assist department training coordinator to organize training efforts in areas related to workflow processes and effective use of the campus CMMS. Assist in identifying and recommending training needs.
  • Workflow analysis and reporting: Utilize CMMS to generate management reports to measure work-related benchmarks and metrics that indicate the most effective and efficient approach to work scheduling and execution. Generate operational, summary and trend reports to departmental leadership.


To perform this job successfully the incumbent must be able to perform the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Possess a high school diploma or equivalent, with significant journey level expertise in a building trade area.
  • Possess excellent craft knowledge to accurately estimate labor hours, material requirements, and shop skills required to effectively complete work tasks; possess solid knowledge of maintenance processes.
  • Possess knowledge, understanding, and skill in the use of a CMMS program in a maintenance operation.
  • Must have knowledge about planning and organizing of safe work practices and procedures. Must also possess knowledge of OSHA regulations related to skilled trades work in a commercial, industrial, or institutional type setting.
  • Possess good communication skills and interact in a positive and collegial manner with others to form strong professional working relationships and communicate execution of work plans.
  • Must have solid organizational and planning skills.
  • Must possess business application computer software skills to effectively use various campus and department software systems.
  • Possess a valid driver's license and be able to pass a background check.
  • Must be able to function in an essential personnel role, which may include an extended on-campus presence during campus, local, regional or national emergencies.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to climb ladders and have the physical dexterity to climb into tight, awkward, restricted areas and occasionally around obstacles.
  • Must be able to look at facilities issues near live electrical equipment, rotating machinery and other mechanical systems.
  • Must be able to work at a computer work station for extended periods.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

MMX, 135

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.

Princeton University is a residential community and an employer that operates continuously 24 hours a day. Essential services employees perform jobs that are necessary and required to maintain basic University operations during scheduled closures or unscheduled suspension of normal operations due to emergencies, events, or other situations. Essential services employees may be asked and/or required to perform jobs or duties that fall outside of their normal job classification during an emergency event. Learn more about our Essential Services policy.

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Job No:
Posted: 11/26/2018
Application Due: 12/30/2018
Work Type: