Assistant Director for Student and Faculty Services

Job description

Hyde Park Campus

22253 Mathematics

About the Unit

Job Information

Job Summary:

Oversees the day-to-day operations of the Financial Mathematics Education program. Coordinate and support all areas of faculty services. Oversee the student affairs operations for Financial Mathematics. Manage teaching assistants, graders, and proctors for courses as well as student workers in Student Services. Serve as the executive assistant to program leadership, handling confidential issues and special projects.


  • Assists with developing and evaluating program curriculum, policies, and procedures.
  • Collaborates with internal and external professionals to create new programs and enhance existing ones.
  • Oversee special project for program leadership.
  • Gathers and analyzes data concerning program performance, and writes reports.
  • Develops and monitors program budgets.
  • Supervise program teaching assistants, graders and proctors for courses.
  • Manage student administrative processes, (e.g. registration, immigration status, and tuition.)This involves coordinating with other campus offices including The Dean of Students, Registrar, Office of International Affairs, Facilities Management, Student Health and Counseling Services, and Stevanovich Center.
  • Manage the administrative processes relating to courses and faculty. This includes scheduling courses and exams, processing and supporting instructors and course assistants, and managing student evaluations.
  • Advise students on important administrative and academic requirements, program opportunities and campus resources.
  • Plan and execute student-focused activities, (e.g. student orientation, the graduation reception, and student socials.)
  • Coordinate the building's use and supplies to facilitate the needs of students, staff, faculty, and visitors.
  • Coordinate with other staff on program-wide initiatives and events.
  • Develop and review of education and communications materials.

  • Administration and record keeping skills.
  • Interpersonal skills and service orientation skills.
  • Inter-office collaboration and coordination skills.
  • Student advising skills.
  • Event planning skills.
  • Ability to effectively communicate with faculty, graduate students and various administrative offices at all level in the University required.
  • Ability to work independently and as part of a team required.

Additional Requirements

Education, Experience, and Certifications:
  • Bachelor's degree required.
  • At least three years of experience in higher education, which should include experience in student and/or faculty services required.
  • Experience working with international students required.
  • Experience with event planning required.

Technical Knowledge or Skills:
  • Proficiency in office software such as Microsoft Office, Google Docs, etc. required.
  • Proficiency in social media platforms including LinkedIn, Facebook, and Twitter required.
  • Proficiency in student-services software such as Slate and AIM required.
  • Proficiency in space/event management software preferred.
  • Proficiency in creative software such as Adobe Suite, Drupal, Wordpress, etc preferred.

Working Conditions
  • Requires occasional work on evenings and weekends.

Required Documents:
  • Resume
  • Cover letter
  • List of references

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/26/2018
Application Due: 1/10/2019
Work Type: