School Research Administrator, GWSPH

Job description


Job Description Summary:

The George Washington University's Milken Institute School of Public Health (GWSPH) is seeking a School Research Administrator, GWSPH (SRA) that will be responsible for managing pre- and post-award activities. The SPA will manage an assigned portfolio of grants and contracts for departments within GWSPH.

The School Research Administrator, GWSPH will report to a GWSPH department as well as the Senior Associate Dean for the Office of Research Excellence (ORE).

Responsibilities Include:

• Review and reconcile award expenditures and budgets monthly.
• Meet monthly or quarterly with Principal Investigators (PIs) to review award expenditures and make adjustments and revisions as necessary.
• Projects and forecasts future award expenditures
• Manages budgets and compliance timelines throughout the award
• Review requests for subcontractors and consultants terms and consults with PI accordingly
• Advises PIs on various issues regarding awards/projects
• Ensures compliance with Federal and sponsor regulations and terms of awards; and oversees compliance with all institutional policies and guidelines for sponsored projects
• Ensure application of all able indirect costs and fringe benefit rates
• As needed, serves as liaison for fiscal and administrative matters with all entities with the university such as Accounts Payable, Procurement, Payroll, and Office of Vice President for Research (OVPR), Office of Research Excellence (ORE) and Grants & Contracts Accounting Services (GCAS).
• Meets monthly or quarterly with assigned PIs to review their proposals, sponsored projects activities, any potential changes in their teaching coverage, hiring and other issues
• Reviews the effort reports and coordinates the effort certification process for assigned PIs semi-annually
• Establishes and maintains grant and contracts files electronically according to the department's internal procedures.
• Updates appropriate departmental established databases and trackers
• Enhances professional knowledge and skills by attending conferences, training sessions, workshops/seminars and reviewing published literature.
• Maintains familiarity with federal grant and contract regulations
• Manages budget and fiscal responsibilities within the department including research budgeting and financial monitoring
• Assist the department with annual budget submissions. Works with the department administrators to develop an overall financial strategy and serves as a liaison to the Finance Director
• Compiles and analyzes statistical, financial and other data and prepares budget and statistical reports. Maintain records and insures their integrity and completeness.
• Develops the budget, procurement and administrative sections of sponsored projects proposals
• Supports and oversees the development and routing for approvals of sponsored projects proposals
• Conducts regular financial reporting of all sponsored projects in the department, noting discrepancies between planned and actual financial performance.
• Prepares periodic and final financial reports for project sponsors
• Ensures compliance with applicable University financial regulations, reporting, documentation and risk management procedures
• Provide assistance to PIs to submit federal grants. Assemble budgets and budget justification; update and collate biosketches; ensure compliance with funders' requirements
• Oversee expenditure of projects, ensure compliance on expenditures, execute invoices and participate in project close-outs
• Perform other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Excel Power User with the ability to optimize various tracking and variance analysis reports using advance formulas and basic VBA coding.

Typical Hiring Range $47,476- $55,000 How is pay for new employees determined at GW?

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30am to 5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007633 Job Open Date: 09/24/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents





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        Job No:
        Posted: 11/24/2018
        Application Due: 12/12/2018
        Work Type: