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Masters of Science Program Coordinator

Job description

*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*

University of Colorado l Anschutz Medical Campus

School of Medicine, Department of Anesthesiology

Master of Science Program Coordinator (Academic Services Intermediate Professional)

Position #756434 - Requisition 15207

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Anesthesiology has an opening for a full-time, University Staff (unclassified) Master of Science Program Coordinator (Academic Services Intermediate Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Nature of Work:
Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Position Emphasis:

The MSA Coordinator (1.0 FTE), hereinafter referred to as the Coordinator, under direction from the Vice Chair for Education, Director of Finance and Administration (DFA), and the Master of Science Program Director, is primarily responsible for coordinating the MSA Program and its students in-training, hereinafter referred to as the Program. Coordination encompasses the student recruitment process, curriculum and accreditation, class and clinical schedules, business activities and budget oversight, and policies and procedures. The Coordinator provides essential communication and networking for the effective functioning of a major Anesthesiology training program. The Coordinator represents the Program on behalf of the Department of Anesthesiology, the School of Medicine and the University of Colorado.

The Coordinator reports directly to the Program Director and the Director of Finance and Administration (DFA) for the Department of Anesthesiology. The Coordinator is additionally accountable to the Accreditation Council for Allied Health Education Programs (CAAHEP) for rules, regulations and directives related to the training program. The Coordinator receives direction and guidance from the DFA in administrative, policy, operational, and fiscal matters, and from the Program Director for programmatic issues related to strategic planning, growth, development, and recruitment.

Duties and Responsibilities: Specific duties and responsibilities of the Coordinator may include, but are not limited to, the following:

Program Administration:

  • Coordinates all aspects of the program. This is inclusive of class schedules, course catalogue, book lists, interfacing with other academic and university departments, securing space for courses, meetings, and other required trainings. Provides registration and logistical coordination for ancillary courses, which are required of the program but may not be instructed through the university. Examples of these courses include, but are not limited to, Advanced Cardiac Life Support, Pediatric Advanced Life Support and Basic Life Support.
  • Coordinate and ensure compliance accreditation requirements for the MSA Program.
  • Aids in the implementation of Program student and faculty services, serving as a resource for campus technology systems such as Canvas and CU-SIS, as well as serving as a liaison to Financial Aid, the Registrar's Office, and the Bursar's Office.
  • Creates and maintains educational database files within the department including program statistics and documentation of residency and medical student programs.
  • This position will be responsible for capturing the content from faculty and staff and subsequently write the Program sections of the department program review or other reviews as requested by the School of Medicine. Will be called upon to write other reports as needed.
  • Organizes recurring meetings among faculty leaders and program directors to discuss common programmatic issues.
  • Provides clerical support for faculty directly involved in the administration of the Anesthesiologist Assistant training program.

Program Recruitment:
  • Coordinates all aspects of the annual Program recruitment process. Maintains informational brochures on the Program, in hard copy and on-line versions, as appropriate.
  • Fields prospective applicant information requests primarily by e-mail and phone.
  • Establishes interview days for applicants. Helps to collect and organize information on applicants utilizing the on-line application process through CASAA (Centralized Application Service for Anesthesiologist Assistants).
  • Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective applicants. Gathers and assembles interview results, and prepares for the applicant acceptance process.
  • Provides formal and informal presentations to various groups regarding the Program's educational activities, admissions process and requirements.
  • Manages content for Program webpages on both the department internet and intranet sites.

Program Data and Recordkeeping:
  • Maintains required electronic recordkeeping that serve as the data processes for the Program. Additionally manages software used for student evaluations (Medatrax) clinical timekeeping (Chronotek) or a host of other program needs.
  • Manages hard copy and electronic files of students who enter or leave the program.
  • Prepares reports for the Department or others to satisfy needs, such as CAAHEP studies, program reviews, retreats, audits or other, as requested.
  • Serves as a program contact for the Registrar, and serves as a program expert for campus student software programs inclusive of the CU-SIS program.

Policy Coordination and Compliance
  • Administers pertinent State fiscal policies, State and UC SOM rules and procedures, and State and Federal laws and standards applicable to the Program or business management.
  • Administers pertinent School of Medicine policies, including rules and regulations promulgated by the national accreditation council.
  • Coordinates program and fiscal policies related to program needs at all training site locations, including the University of Colorado Hospital (UCH), Children's Hospital Colorado (CHC), and others.
  • Attends and may be the coordinator of program related meetings and functions or other educational meetings of the Department, including faculty meetings, department manager meetings. May act as coordinator of divisional faculty and staff or other meetings.

Purchasing & Budget Oversight:
  • Will assist in the coordination of purchasing activities, including purchase orders, standing purchase orders, payment vouchers, utilization of an institutional procurement card within the parameters of relevant fiscal rules and purchasing policy.
  • Oversee the MSA budget; provide financial updates and develop reports as needed; generate financial projections based on tuition; manage financial data for the program.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable

Salary and Benefits:

The hiring salary for this position has been established at $45,000 - $50,000 and is commemorate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • One (1) years of program and/or project management/coordination.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.

Preferred Qualifications:
  • Two (2) or more years of experience working in an academic setting.
  • Experience managing curriculum.
  • Experience with data management.

Competencies/Knowledge, Skills and Abilities:
  • Organizational skills with ability to plan and organize program needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
  • Knowledge of, or ability to, become fully competent in computer programs and platforms essential to the Program, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook) and Medatrax, Chronotek, CU Marketplace, Concur Travel & Expense, and CU-SIS. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
  • Ability to understand and apply regulatory requirements at the program level.
  • Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Office of Equity by email at [email protected] or by phone at (303) 315-2567.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at www.cu.edu/cu-careers. * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Sabrina Espinoza at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Academic Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20138 - SOM-Anesthesiology

Schedule: Full-time

Posting Date: Nov 21, 2018

Closing Date: Ongoing

Posting Contact Name: Sabrina Espinoza

Posting Contact Email: [email protected]

Position Number: 00756434





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Job No:
Posted: 11/22/2018
Application Due: 1/21/2019
Work Type: