Special Collections Assistant V

Job description

Requisition # 2018-9627
Department Lib-Scholarly Colltns&ResrchSv
Category Library
Full-Time / Part-Time Full-Time
Application Deadline


The Special Collections Assistant V is a member of the Princeton University Library team which supports all Collection Development Department activities including collection development, collection management and the provision of specialized assistance for those using Princeton's collections. The scope of work includes: searching, identification and management of bibliographic acquisitions and catalog records and other library and vendor records; participation in gifts processing and pre-order processing workflows; gathering and organizing data, generating lists, and making decisions to support ReCAP transfer; deduping and collection assessment projects and replacement decision-making for brittle, damaged and missing books; maintenance of specific graduate study rooms; and general operational support for subject selectors and curators.

The individual in this role works closely with and is supervised by the Assistant to the Assistant University Librarian for Collection Development and also may be assigned work by professional staff in the Department as needed. The Special Collections Assistant occasionally provides general collection development support for professional staff in the Reference Services Department, and provides specialized assistance as needed to other library departments requiring Near Eastern Studies subject knowledge and language skills.


Works closely with and provides specialized support for the Near Eastern Studies Librarian including assistance with acquisitions management; collection maintenance for the Near Eastern periodicals collection and the Near Eastern Graduate Study Room, and specialized assistance for users of those collections; and processing and cataloging Near Eastern ephemeral material (pamphlets, fliers, bulletins, posters, and other non-traditional formats). Processing may involve physical handling and/or creating or editing of metadata for individual digitized items and collections.

Responsible for hiring, training and supervising student assistants to support these activities as needed.

The incumbent addresses and independently resolves complex problems and assists the Near Eastern Studies Librarian in establishing goals, policies and procedures.


Required qualifications:

  • Minimum two years library or related experience.
  • Fluent reading knowledge and comprehension of Persian and Arabic; bibliographic competence in Turkish.
  • Ability to provide specialized assistance for faculty and students.
  • Experience working with ephemeral material, digital and IT projects.
  • Ability to communicate effectively in English with a variety of library staff in written and oral form, to be organized and detail-oriented, to work effectively in a team-based mode, anticipate workflow changes and adjust priorities accordingly.
  • Proficiency with searching OCLC (WorldCat, First Search) and other major bibliographic databases. Familiarity with ILS functions (Acquisitions and Cataloging modules), integrated discovery systems, and authority file functions.
  • Proficiency in use and analysis of data from spreadsheet software such as MSExcel and word-processing software such as MSWord.
  • Ability to create Excel files as required.
  • Ability to use standard email applications.
  • Facility with Internet searching.
  • Ability to move boxes of books (up to 30 pounds) from book trucks to shelves (and the reverse). This position requires frequent bending and reaching.

Preferred Qualifications:
  • Bachelor's Degree with a major in a related field (e.g. Near Eastern Languages and Literatures; Near Eastern Studies)
  • Basic reading knowledge or bibliographic competency in Hebrew or other languages spoken in the Near East.
  • Familiarity with digital project workflows.
  • Familiarity with XML technology as is used in the creation of library resources.
  • Familiarity with LibGuides; basic HTML coding and editing skills.
  • Ability to edit and maintain Near Eastern Studies Libguides and related online materials.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BLB, 05

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Union Code

LIB-Amer Fed State County Mun Emps

Valid Driver's License Required


Connect With Us! Join our Talent Network to receive updates about working at Princeton.

Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.

If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs, please contact [email protected].

Go to our careers site.





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/22/2018
Application Due: 1/8/2019
Work Type: