Director of Scheduling & Events

Job description

About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves more than 15,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that 100** nations are represented within the student body.

* Based on annual unduplicated credit and non-credit headcount for FY 2016. **Based on fall 2015 credit enrollment.

Requisition Number: 2018-171
Posting Start Date: 11/21/2018
City: Baltimore
State: MD
Minimum Education: Masters
Additional Documentation: Transcripts Required (upload as other)
Compensation: $68,681 - $77,346

Director of Scheduling & Events

Description/Job Summary

  • Schedule events and reserve space and equipment in the scheduling software program.
  • Schedule and make arrangements for events including meeting facilities, audiovisual equipment, tours, catering referrals, and other set-up requirements as needed.
  • Complete all documentation related to an event to include collect ion of payments, verification of certificates of liability, and the preparation of daily deposits.
  • Develop, promote, and maintain a network of relationships with numerous College departments whose participation is essential for successful events.
  • Maintain a liaison relationship including, but not limited to, Public Safety, cam pus dining services, Facilities, records office, media services, and academic departments.
  • Assist in coordinating safety and security issues in collaboration with Cam pus Public Safety and Facilities and Planning.
  • Leads teams of people assigned to an event.
  • Work with academic units to analyze, set enrollment targets, and manage the academic schedule - including number of sections of various courses, delivery modes, locations, times and days, department/division caps, etc.
  • Meet enrollment and efficiency targets.
  • Make schedule adjustments in cooperation with academic administrators to improve space utilization and meet the needs of students and faculty.
  • Resolve scheduling conflicts within and among academic units and troubleshoot errors in course and section parameters as issues arise.
  • Work with academic and student services un its to enforce course pre-requisites, enrollment caps, and other hard-coded registration restrictions.
  • Establish and monitor compliance with standard scheduling procedures.
  • Work closely with Deans, Associate Deans, Academic Coordinators, and Student Services personnel to match BCCC course offerings with student needs and best practices.

Required Qualifications
  • Master's Degree in business management, hospitality management, marketing or related areas
  • Minimum of 3-5 year in scheduling and event planning or related function
  • Excellent time management and communication skills
  • Ability to manage multiple projects independently
  • Microsoft Office proficiency
  • Excellent customer service skills
  • Self-motivation, enthusiasm and willingness to learn and collaborate with others
  • Strong interpersonal skills including experience building and maintaining relationships with a diverse network of individuals and organizations

Preferred Qualifications
  • Extensive Event planning and scheduling experience

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at [email protected]

For more information, view the EEO is the Law Poster and Pay Transparency Statement.





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Job No:
Posted: 11/22/2018
Application Due: 12/30/2018
Work Type: