Program Assistant - Engineering

Job description

The School of Engineering at The College of New Jersey (TCNJ) invites applications for a Program Assistant. The program assistant is a critically important staff member providing direct support to the Departments of Biomedical Engineering and Mechanical Engineering.

This self-motivated, independent staff member ensures that the office is operating in a professional manner and that all tasks are carefully managed for accuracy and timeliness. The program assistant serves several types of customers including department chairs, and assistant dean, as well as students, faculty, staff, parents, and external inquirers. The program assistant is a team-player, working with and coordinating with other School of Engineering staff members to ensure efficient and effective processes and solutions are implemented.

The successful candidate will be responsible for professionally managing the office with minimal supervision, collaborating across departments and college units to develop and implement common best practices for office processes. Duties include data entry, gathering, tracking, analysis, and reporting for a variety of purposes including: budgets, support of student enrollment across programs, changes of major, course scheduling, surveys, and special projects. Additionally, the program assistant is a liaison to other units on campus in support of operations. Maintains communication with students, faculty and staff members regarding departmental events, activities and announcements. Maintains and updates marketing materials including: curriculum sequences, semester-by semester plans and assists with updating of the Bulletin. The program assistant has strong analytical skills, can perform complex data analysis, and independently manages and solves problems as they arise.

A bachelor's degree from an accredited institution is required. The candidate must have experience working in or managing a professional office environment. Additional requirements include: knowledge of modern office and clerical practices, as well as strong PC computer literacy including web-based applications. Proficiency in the use of Microsoft Office Suite, including Word and Excel are required; knowledge of PowerPoint and Access are a plus. Additionally the successful candidate will have the ability and aptitude to learn how to use TCNJ's enterprise systems, including Google Drives, Gmail, Oracle's Peoplesoft Campus Solutions, Concur, as well as other specialized enterprise systems.

To apply, send an electronic application that includes three items: 1) a cover letter, 2) a resume, and 3) names of three references who can speak to recent work experiences. A final offer letter of employment will be contingent upon satisfactory completion of a background investigation.

Founded in 1855, TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Emphasizing a residential experience for its 6,500 undergraduates, TCNJ is one of Barron's 75 "Most Competitive" American colleges, and U.S. News & World Report's No. 1 public institution of its kind in the northern region of the country. The College also offers focused graduate programs in nursing, education and English. In 2006, TCNJ was awarded a Phi Beta Kappa chapter-an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools-Arts & Communication; Business; Culture and Society; Education; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of NYC and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty. TCNJ has 39 major buildings, including the 4th-best college library in the nation, according to the Princeton Review. The School of Engineering enrolls over 700 majors across 8 programs. The school offers Bachelor of Science degrees in biomedical, civil, computer, electrical and mechanical engineering and engineering science with specializations in policy & society and management. Additionally the school offers a bachelor of science in technological education and Master of Education degree in integrative-STEM education.

To enrich education through diversity, The College of New Jersey is an Affirmative-Action/Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.




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Job No: 9081A
Posted: 11/21/2018
Application Due: 12/28/2018
Work Type:
Salary: Negotiable