Manager, Youth Programs

Bellingham, Washington State
Nov 19, 2018
Institution Type
Four-Year Institution

About the University:
Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.

About the Department:
Extended Education at Western Washington University expands and diversifies Western's offerings throughout Puget Sound, the state of Washington, and globally to provide learning options for the contemporary student. Extended Education connects learners of all ages to the Western Experience through collaboration with colleges, departments and the community, linking university resources with educational needs and opportunities both on and off campus.

Extended Education supports Western's mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

For more information on Extended Education, please visit our website at

About the position:
Create new innovative programming for Extended Education's Western Washington University sponsored K-12 academic enrichment programs for local and international youth on main campus and at branch sites that supports the University mission to provide comprehensive student-centered learning and engagement with the communities in Washington State and beyond. The position will develop and deliver Youth Programs that provide a higher education connection for young students.


  • Develop and create new self-sustaining programming initiatives for the K-12 audience.
  • Develop and assess strategic plans for individual programs.
  • Develop the budget and the contract for individual programs; including negotiating costs for customized programming.
  • Collaborate with Western departments and programs, local and regional school districts, business and industry, international client prospects, and program constituents to support development of new programs.
  • Foster relationships with current and prospective international clients through understanding and sensitivity to cultural diversity.
  • Manage and direct the integrity and quality of programs by determining, implementing and evaluating policies related to youth programming in accordance with national, State and University laws, policies, and guidelines.
  • Develop partnerships and relationships with campus, school districts, educational organizations, international clients, and surrounding community to create new opportunities for program development with each partnering entity.
  • Collaborate with community philanthropic organizations and schools that provide scholarship opportunities for K-12 students in the recruitment of underrepresented students to WWU Youth Programs to support program development.
  • Ensure the suitability of academic content by providing supervision and guidance for instructors with curriculum design; collaborate with department chairs and area public school officials in obtaining approval of curriculum.

Program Implementation and Delivery

  • Draft contractual agreements with faculty, instructor, academic departments, and off-campus clients, establishing program terms and conditions, and specifying individual program requirements, financial agreements and institutional policies and procedures.
  • Facilitate performance of contractual agreements by all contracting parties.
  • Manage the facilitation and delivery of youth programs that are held on main campus and branch locations in Anacortes and Poulsbo.
  • Mentor staff in the delivery of youth programming at Western's branch locations in Anacortes and Poulsbo.
  • Understand and comply with Washington State laws and Western Washington University policy with respect to minors on-campus.
  • Provide 24/7 emergency response for all Youth Programs
  • Manage a $50,000 Western Foundation account that funds development of science research programs for area middle school students each summer for an 8-10 year cycle.
  • Reconcile the revenue and expenditures to ensure accountability of each individual program budget.
  • Manage and direct quality control and continual growth of programs by regularly evaluating and analyzing each individual program for self-sustainability.
  • Develop recruitment strategies for new programs in collaboration with Extended Education's Marketing Unit.

Staffing Recruitment and Oversight

  • Manage, direct and mentor a Program Specialist 2 in the administration and facilitation of youth programs.
  • Supervise student employees, employed by Extended Education's Youth Programs, located on the Bellingham Campus.
  • Oversee Youth Program instructional staff. Youth Program instructional staff is comprised of non-tenure track faculty and student classroom assistants.
  • Direct and monitor the recruitment, hiring, and contracting of instructors and support staff, faculty area schoolteachers, and students, specific to each individual program through a variety of methods: referrals, position postings, personal contacts, departmental contacts, and outside solicitation.
  • In collaboration with Woodring College of Education, provide practicum and volunteer experiences for Western education students with youth programs.
  • Conduct informational presentations at professional meeting and events to recruit instructional staff.

Other Duties as Assigned

  • Manage, direct, and oversee fund raising initiatives that provide scholarships to underrepresented youth to enroll in programs.
  • Other duties as assigned

Required Qualifications:

  • Bachelor's degree
  • 3 years of experience in the development and management of multi-faceted group programs, events, or projects.
  • Demonstrated ability to foster and cultivate relationships with diverse groups: community-based, international, youth, or similar groups or organizations.
  • Demonstrated proficiency in budget development and management.
  • Demonstrated ability to communicate effectively, verbally and written.
  • Demonstrate proficiency with MS Office or similar.
  • Ability to work nights and weekends.
  • Valid driver's license, reliable transportation, and 2 years of safe driving experience to travel regularly and frequently to various locations to work with partner organizations and agencies. May use state vehicle when available.
  • Experience working with youth in educational setting.

Preferred Qualifications:

  • Experience working in higher education
  • Experience with fund raising.
  • Experience in community engagement and networking.
  • Ability to articulate educational trends and research in emerging and innovated pedagogy.
  • Demonstrated ability with Millennium Fast Financial System or similar.
  • Experience in drafting memorandums of understanding and contracts.

To apply go to:

Position closes 12/7/18

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); [email protected]

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

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