Materials Handler III

Job description

Areas of Intereset: General Labor
Functional Areas: College of Arts & Sciences
Department: Department of Chemistry
Requisition Number: 14005
Location: Boulder, Colorado
Employment Type: Classified Staff
Schedule: Full-Time
Posting Close Date: 06-Nov-2018

Job Summary

As a Materials Handler III you will play a key role in the management and operation of the two ChemStores facilities including day to day operations, staff supervision, inventory procurement and management, and ensuring that departmental, institutional, state, and federal regulations are being met. Also serves the faculty, research personnel, and staff by providing procurement and financial services above and beyond the ChemStores facility.

Who We Are

The Department of Chemistry is internationally recognized for its research and education. As part of a commitment to continuing this tradition of excellence, the department provides a graduate program that integrates opportunities for cutting-edge creative research and study across a wide range of areas including analytical, atmospheric, biochemistry, biophysical, chemical physics, environmental, organic, materials and nanoscience, and physical chemistry.

What Your Key Responsibilities Will Be

  • Management of ChemStores ensures the smooth operation of facilities at the main and East campuses including independently managing store operations and processes to maintain adequately stocked store with requisite departmental supplies and chemicals utilizing the ChemStores Inventory Management features. Create and maintain processes, procedures, directions, training, work unit policies, and problem resolutions related to ChemStores. Manage facility and merchandise layout, clear and equipment, and store security. Work in collaboration and take a leadership role in the marketing and promotion of ChemStores. Provide excellent customer service and supervise the ChemStores student workers on the Main and East campuses. Responsible to know, follow, and train on institutional, state, and federal regulations and policies related to hazardous materials purchasing, sales, customer access, and safety. Report federally regulated (ATF) ethyl alcohol procurement, maintain record keeping, security, and reporting. Complete other compliance duties as needed. ChemStores management is directly related to the fiscal success of the auxiliary account so a high level of ownership and professionalism is required.
  • ChemStores Procurement and Inventory Management Responsible for all aspects of the inventory composition, stocking levels, and controls. Manage and perform annual physical inventory, weekly inventory audits, and other inventory assessment on a monthly basis. Approve product substitutions, negotiate discounts with vendors, and resolve problems with shipments, quality, arrival and invoices. Responsible to report monthly or more as needed necessary inventory changes and ChemStores management details to the Director of Finance and Operations to ensure clear communication and collaboration between the financial management and the physicial management of the stores. Take a high level of responsibility to review inventory levels, survey users, and purchasing data to determine the type and amount of inventory. Complete ChemStores inventory procurement based on consumer demand/purchasing rates and current product inventory within the store as indicated in the ChemStores Inventory Management System and customer feedback. Regularly make changes to purchasing based on the data in order to reduce inventory and improve cash flow. Utilize CU Marketplace, the Procurement Card Concur systems, and internal system s to provide product to the faculty, staff, students, and researchers through ChemStores. As part of maintaining clear inventory r eporting and reducing potential loss, directly responsible for system inventory management and gas cylinder rentals. Process cylinder receiving and returns, correct any problems/discrepancies. Audit cyli nder holding to facilitate data accuracy. Inspect incoming and outgoing cylinder shipments for serial number accuracy, investigate and correct discrepancies. Particular attention needs to be made to the high loss products such as solid C02 and liquid nitrogen orders for the stockroom. Maintain database to monitor and determine cost of having thes e perishable materials on hand 24/7. Check and receive inventory and physically stock shelves.
  • Procurement & Finance Coordination Serve as a department procurement specialist to serve the needs of faculty, staff, students, and research labs. Utilize the CU Marketplace, Concur procurement card system, and the internal Purchasing Request System (PRS) to complete all procurement and financial coordination (at least 40% of departmental purchasing). Know and follow all departmental and institutional finance and procurement policies and procedures to ensure fiscal compliance. Provide excellent customer service and complete all purchasing requests within one day of receipt unless otherwise indicated on in the date needed. Meet purchasing request deadlines, suggest substitute/alternative/ChemStores stocked items, man age rush orders, cancellations, track missing packages, and properly handle damanged items. Assist others with purchase orders, requesting quotes from vendors, handling returns, and working with the PRS and other CU departments to ensure proper process and procedures are met. Provide clear documentation (ex. packing slips, invoices, etc.) within the PRS system and CU Marketplace according to internal and instituional policies for auditing and financial tracking purposes. Provide clear, professional, and regular communication to users through the PRS System. Help to ensure users are receiving quality product for the best price available. Provide guidance to users when product is available through ChemStores and direct them to purchase through that mechanism and provide additional guidance regarding institutional guidelines, availble products through vendors, etc. Coordinate all aspects of a purchase from the PRS requisition to CU Marketplace PO, invoice, payment, and ensure the encumbrance has been removed adequately to ensure timely payment to vendors and that a quality product is provided to the department users. Review your CU Marketplace reports for no invoice, partial invoice, and other issues on at least a monthly basis. Complete other duties as necessary related to your procurement & financial coordination.
  • Backup Building Proctor Serve as the backup Building Proctor with the Building Manager is out of the office and unavailable. Responsible to manage any unexpected problems that may occur during that time and follow appropriate policies and procedures in place to address any issue.
  • General Administrative Perform administrative support duties for department Chair and direct supervisors, other professionals and/or work units. Perform normal office functions such as setting up and maintaining files, interfacing with faculty, researchers, students, and other professionals, arranging meetings/appointments and training/conferences, receiving, referring and answering mail. Answer questions related to office operations and established policies and procedures. Report promptly, adhere to deadlines, respond to inquiries in a timely manner, and assist faculty and staff with a range of general administrative tasks and duties. Ensure adequate and complete backup coverage of duties when out of the office. Demonstrate regular attendance, and attention to instructions established by departmental organizational policy or supervisor request. Work harmoniously and communicate effectively with peers, supervisors, faculty, and other personnel. Attend team meetings when scheduled and complete any required training. Uphold behavioral standards including quality and safety, relationships, communication, professionalism, ownership, and teamwork in each job function. Work toward meeting performance goals as defined annually.

What You Should Know

This position will require frequent lifting and walking.

What We Can Offer

The anticipated starting salary is $43,536.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

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Be Adaptable. Be Effective. Be Boulder.

What We Require

  • Three years of experience which includes shipping, receiving, storing and issuing a wide variety of supplies and equipment.
    • Substitutions: An associate’s degree or higher in materials management or closely related job field and one year of experience in inventory management may substitute for the required experience.
  • Must be a Colorado resident.

What We Would Like You To Have

  • Shipping and receiving experience in a higher education environment.
  • Experience with chemical safety and handling.

Special Instructions

To apply, please submit the following materials:

  1. A current resume. Must include date ranges and whether full time or part time work.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
  3. DD-214 for veteran applicants.
  • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to [email protected] or send via fax at 303-492-4693 and reference the job to which you are applying.
  • If using the educational substitution for experience: proof of degree or transcripts.

  • You will not be asked to upload references at this time.

    This position will close on October 8, 2018.

    Select here for additional information regarding Classified Staff positions:

    Posting Contact Name: Boulder Campus Human Resources

    Posting Contact Email: [email protected]

    The University of Colorado is an Equal Opportunity/Affirmative Action employer





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    Job No:
    Posted: 11/10/2018
    Application Due: 11/11/2018
    Work Type: