Cost Share Accountant

Job description

Areas of Intereset: Finance and Accounting
Functional Areas: Finance & Business Strategy
Department: Campus Controller's Office
Requisition Number: 13998
Location: Boulder, Colorado
Employment Type: University Staff
Schedule: Full-Time
Posting Close Date: 05-Nov-2018

Job Summary

The Campus Controller’s Office welcomes applications for a Cost Share Accountant.

This position exists to:

  • Assure proper stewardship of resources at the University of Colorado Boulder (UCB) in accordance with Generally Accepted Accounting Principles (GAAP), State, Federal, and private agency procedures and restrictions, and University rules and regulations.
  • Provide timely and accurate reports and related information to external sponsors, and internally as requested.
  • Provide consulting, training, and mentoring to campus personnel on the proper administration of Cost Share relating to contracts and grants, use of the Peoplesoft Financial System and InfoEd contract system (and new business processes associated therewith), and departmental roles and responsibilities in the administration of its funds thru a multitude of different Fund Types.
  • Ensure effective cash management, including appropriate internal funding and other avenues of Cost Share Commitment tracking.
  • Utilize and exhibit working knowledge of a multitude of unique sponsor operated reporting.

This position works closely with the Office of Contracts and Grants (OCG), Accounting, Analysis, & Reporting staff, principal investigators, campus departmental staff, and awarding agency personnel in the management of Federal and non-Federal contracts and grants. Responsibilities include:

  • Ensure project cost sharing is accurately identified, categorized, appropriate fund accounts are created, and tracking data is entered into the cost share database.
  • Monitor expenses for allowability, allocability, and reasonableness within the terms of the Contract, the Federal Uniform Guidance, federal, state agency and university rules and regulations.
  • Monitor and maintains personnel and non-personnel cost sharing and matching documentation. Ensures the electronic Personnel Effort Reporting System (ePERs) accurately records cost sharing effort and is documented in the cost share files.
  • Provide cost share fulfillment to Invoicing Specialists, Financial Analysts and to sponsors as needed.
  • Confirm that the Cost Share Commitment has been fulfilled, and prepares close out documents of cost share accounts, inactivates accounts, for inactivation of award or closes out the award if appropriate.
  • Generate and updates documentation and instructions on cost sharing for campus personnel; provides training to campus users on cost sharing.
  • Monitor expenditures for compliance with federal and agency regulations for Participant Support expenditures for allowability.
  • Advise research personnel on issues pertaining to the additional layer of Cost Share regulations and policies.
  • Provide audit information for internal and external auditors.

Who We Are

The Campus Controller’s Office (CCO) is a division of Finance and Business Strategy, CU Boulder’s resource for strategic business operations, financial management, and decision-making support. Committed to the mission of the university, and to our constituents, CCO serves as trusted leaders in higher-education financial accounting and reporting. CCO offers assistance and guidance in the management of the University's fiscal responsibilities across campus. CCO assists students, families, faculty, and departmental administrators.

What Your Key Responsibilities Will Be

Process Excellence

  • Analyze cost sharing expenditure commitments on sponsored projects within the UCB financials, in the CU purchasing system, and with external documentation / certifications.
  • Examine all new contracts and grants and all amendments and modifications processed by the Office of Contracts and Grants for evidence of cost sharing commitments to set up Cost Sharing accounts in the appropriate Fund Type.
  • Collaborate with personnel in the Office of Contracts and Grants, department personnel, and Principal Investigators to resolve problems with cost sharing commitments.
  • Oversee PeopleSoft effort database to ensure accurate cost sharing effort reporting activity.
  • Conduct periodic reviews of cost sharing speedtype(s) to verify fulfillment of funding contributions and the allowability of expenditures.
  • Calculate periodic and cumulative cost sharing fulfillment activity from various sources including cash expenditures, effort equivalents, and unrecovered indirect costs, to ensure timely fulfillment.
  • Interpret financial transactions to monitor cost sharing and participant support activity for compliance with Federal regulations, Sponsor requirements, and University policies.
  • Project closeout, ensure all cost share activity is complete and work with department personnel to resolve cash deficits and surpluses.
  • Perform Financial Analysts duties on Fund 30/31 sponsored projects that are committed as cost sharing, including reporting, closeout, and customer service.
  • Maintain cost sharing Access database and e-files to document commitment details, communications, and fulfillment activity.
  • Work with the CCO Cost Accountant to provide accurate cost sharing records for use in the University’s F&A Federal rate negotiations.
  • Create periodic and final cost sharing reports and/or fulfillment certification letters internally for Financial Analysts, Invoicing Specialists and for sponsors as required by the varying rules and regulations of individual Sponsor agreements.
  • Complete final report and closeout of cost share commitments and sign off as responsible party to verify completeness.
  • Work with ePERS Technician regarding the calculation and documentation of effort-related cost sharing fulfillment to ensure the timeliness and accuracy of effort-related cost sharing subsystem.
  • File annual and final Cost Share Reports online for federal sponsors.

University Satisfaction

  • Provide consulting and guidance to campus personnel regarding the administration of the financial requirements, business processes, and University financial systems.
  • Recommend solutions and offer appropriate and effective alternatives to resolve financial and contractual issues.
  • Generate and update cost sharing instruction and documentation for campus personnel.
  • Provide cost share training to campus personnel.
  • Visit campus departments periodically to provide large group and one-on-one consulting and training on a regular basis.
  • Contact departments concerning any unallowable expenditures on Cost Share and participant support awards and follow up as needed.
  • Process fiscal staff changes to project speedtypes in finance system upon request from departments.

People Development

  • Cross-train with journal entry cost transfer position and payroll expense transfer position and back-up when needed.
  • Attend available trainings/classes offered and use SkillSoft/ to develop and expand knowledge base of the University.

Infrastructure Enhancement

  • Assist with implementation of upgrades as needed.
  • Update processes to use and enhance system efficiencies with Cost Share.

What We Can Offer

The anticipated starting salary is $48,000.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Ambitious. Be Empowered. Be Boulder.

What We Require

  • Bachelor’s degree in accounting, finance or related field. Professional level accounting or audit work experience may substitute for the degree on a year for year basis.
  • Two years of related experience.

What You Will Need

  • Solid problem solving skills.
  • Analytical thinking along with the ability to question the logic of information.
  • Ability to recognize unusual situations, question them and provide alternative solutions.
  • Attention to detail.
  • Ability to work independently and meet deadlines.
  • Ability to learn and use new software systems.
  • Excellent interpersonal skills, the ability to collaborate with varying levels of authority.
  • Enjoy challenging, non-routine work.

What We Would Like You To Have

  • Proficiency with Microsoft Office applications, especially Excel and familiarity/knowledge of Access.
  • Ability to independently research local and internet-based resources and make judgments based on information obtained.
  • Familiarity/knowledge of PeopleSoft is desired.
  • Experience with auditing.
  • Work experience in a higher education environment is desired.

Special Instructions

To apply, please submit the following materials:

1.A current resume.

2.A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

This posting will close on 11/5/18.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

The University of Colorado is an Equal Opportunity/Affirmative Action employer





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Job No:
Posted: 11/10/2018
Application Due: 11/11/2018
Work Type: