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Dean, Student Services

Job description

Description

Full-time Exempt 40 hours per week; 12 months per year
MSC Range 26; $126,814.07 per year
Tentative interview dates: January 3rd and 4th 2019

Some highlights and details associated with this position:
Work schedule of Monday – Thursday, 7:30 a.m. – 5:00 p.m. and Friday 8:00 a.m. – 12:00 p.m. Over the summer, that changes to Monday – Thursday 7:00 a.m. – 5:00 p.m. with Friday off.
Health benefits, The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).

Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 59% of Butte College students are white, 27% are Latinx, 6% are Asian, 3% are African American, 2% are Native American, and 4% are multi-ethnic. As an emerging Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students, a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.


OVERVIEW:
Under the administrative direction of an assigned administrator, the Dean of Student Services administers, plans, coordinates, directs and evaluates all aspects of assigned departments, programs and services. The Dean of Student Services will perform other Student Services administrative duties as assigned, which may include but are not limited to, program review projects, student program development, assessing goals and objectives for the continuous improvement of student services, and ongoing development of partnerships locally, statewide and internationally.

Representative Duties

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *.

  1. Administers the overall operations and related functions of the assigned departments within Student Services*
  2. Builds partnerships on and off campus, at the local, region, state and international levels, to increase the understanding of students, applicants, and others of programs and services offered by Butte College*
  3. Provides leadership for program development to promote an inclusive, equitable and diverse learning environment for students*
  4. Directs and monitors the work of managers, faculty, classified staff and students on special projects and initiatives*
  5. Facilitates the completion of Student Learning Outcomes (SLO), Student Services Outcomes (SSO), curriculum review, unit planning, program review and student services staffing planning for programs and services within the area of responsibility*
  6. Provides leadership and direction to programs and subordinate staff, including providing direction to staff on communicating program specific information to students to ensure students are aware of and utilizing relevant programs*
  7. Collaborates with academic and student support program managers, faculty and appropriate staff to build, foster and advance student-centered programs, services and activities*
  8. Develops, prepares and administers budgets for the assigned departments; authorizes all expenditures, assumes responsibility for appropriate utilization of funds and establishes a procedure for timely process and approval of expenditures*
  9. Prepares, recommends and administers annual and long-range plans in conjunction with assigned departmental budget(s) and unit plan(s)*
  10. Participates in the selection, management and evaluation of academic, management and classified staff within assigned departments. Supervisory duties include, planning and assigning work, maintaining standards, coordinating activities, acting on employee problems, assisting with new employee selection, recommending employee discipline, transfers, promotions and discharge as appropriate. Reviews and evaluates the work of subordinates for effectiveness, accuracy and adherence to District policies; offers advice and assistance as needed*
  11. Directs the development, maintenance and distribution of promotional materials, to include, but are not limited to, websites and various social media associated with assigned departments and programs*
  12. Develops strategies and establishes goals and objectives for long-term and short-term comprehensive, systematic, data-driven, research-based, strategic plans to attract and retain students; leads the implementation and on-going evaluation*
  13. Directs project writing activities for federal, state and local funding sources; communicates with federal and state agencies regarding issues pertaining to assigned departments*
  14. Completes assignments in compliance with applicable federal, state and local laws, and contractual eligibility regulations for each Student Services program within area of assignment or as otherwise assigned*
  15. Completes and submits timely and accurate reports, as required by the Vice President of Student Services, and by various local, state and federal agencies*
  16. Complies with categorical regulations as they apply to budgetary and program requirements*
  17. Works with assigned staff in the Office of College Administration and other impacted areas to ensure contracts and program agreements are in compliance with local, state and federal laws, rules, and regulations
  18. Develops and generates, or oversees the development and generation of, statistical data and reports related to Student Service programs in area of responsibility
  19. Represents needs of Student Services to the Vice President of Student Services and other internal and external stakeholders
  20. Works collaboratively with those contacted in the course and scope of work
  21. Serves on a variety of District committees as requested and required
  22. Performs related work as required
Qualifications/Requirements

MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:

  • Master's Degree; AND
  • One year formal training or leadership experience reasonably related to the administrator's administrative assignment.
CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:
  • Hold and maintain a valid driver's license throughout duration of employment with the District.
  • May be required to travel internationally.
DIVERSITY QUALIFICATIONS:
  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
DESIRED QUALIFICATIONS:
  • Understanding of Guided Pathways principles and practices.
  • Understanding of Concurrent Enrollment and Dual Enrollment processes.
  • Experience working with categorical programs.
  • Experience in interpreting, articulating and implementing a variety of regulations, policies and procedures for compliance with District, state and federal government.
KNOWLEDGE, SKILLS, AND ABILITIES:
May be acquired through education, training and/or experience.

Knowledge of: District policies and procedures; all laws, regulations, ordinances and policies and procedures pertaining to the specific responsibilities of the position; supervisory and managerial concepts and principles; the role of a community college in a changing society; program development theories and methods of implementation; policy and procedure development and methods of implementation; California community colleges especially as they relate to student services; student services systems and how they affect current and potential students; international students and related laws, rules and regulations; the California Education Code and Title V; student related issues; modern office management methods and technology, including computers, management information systems and the technology necessary to facilitate on-line and in-person services for students; a variety of software programs; preparation and administration of budgets; organizational development and administration; staff and program management; data collection and report writing; data interpretation; collaborative problem solving and conflict resolution techniques; the requirements, equipment and materials used in the areas assigned.
Ability to: effectively apply District and departmental policies and procedures; ensure compliance with all laws, regulations and policies and procedures through effective supervision and management; motivate and provide leadership to a diverse group of professionals and staff; plan and coordinate the most effective use of faculty, staff, facilities and resources to achieve District-wide and departmental goals; build consensus and foster teamwork; effectively implement mandates of the student equity and achievement programs comprehend and stay current with the theories of and practices in education; demonstrate success in the use of technologies to support enrollment management services; communicate professionally in confrontational situations; compose and produce complex reports, documents, presentations and workshops; evaluate and report on the effectiveness of programs and services; analyze correspondence; prepare complex schedules; analyze administrative problems and prepare comprehensive, clear and concise reports and recommendations; make sound, educated decisions; work independently; establish and maintain cooperative working relationships with those contacted in the course of work; exhibit a collaborative leadership style conducive to working effectively with diverse populations; make required mathematical calculations accurately; demonstrate excellent oral and written communication skills; make public presentations; maintain complex records and prepare clear, concise reports; maintain records accurately and with confidentiality as required; compile, organize and use various financial information necessary in the preparation and management of budgets; safely and effectively operate a motor vehicle to and from various District and non-District locations. Supplemental Information

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Provides direct supervision of academic, professional and classified staff and students, provides technical direction to faculty members as assigned.

PHYSICAL EFFORT:
Normal office environment.

CONTACTS:
Faculty, staff, administrators, students and the general public.

WORKING CONDITIONS:
Normal office environment.

PRE-EMPLOYMENT REQUIREMENTS:

  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

The Butte-Glenn Community College District is an Equal Opportunity Employer.

-------------------------------------------Application Instructions------------------------------------
ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS.

REQUIRED ATTACHMENTS
All on-line attachment types require that you attach a document.

COVER LETTER:
Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

RESUME OR VITA:
Please submit this as an attachment, not as a text resume within the application.

MINIMUM QUALIFICATIONS:
In a statement addressed to the hiring committee, explain how you meet the minimum qualifications listed below and attach a copy of all relevant certificates and proof of completed trainings.

EDUCATION AND EXPERIENCE:
  • Master's Degree; AND
  • One year formal training or leadership experience reasonably related to the administrator's administrative assignment.
CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:
  • Hold and maintain a valid driver's license throughout duration of employment with the District.
  • May be required to travel internationally.
DIVERSITY:
Butte College serves a diverse population. In a separate statement, address how your skills, experience and education have prepared you to serve and meet the needs of a diverse student/staff population.

TRANSCRIPTS OF ACADEMIC WORK:
You are required to provide transcripts for coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.

FOREIGN TRANSCRIPTS:
Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at; http://www.butte.edu/hr/job_opportunities/associate_faculty/foreign_degree_eval.html

All offers of employment are contingent upon the submission of official transcripts showing completion of the degree.

 

 

 

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Job No:
Posted: 11/10/2018
Application Due: 11/10/2027
Work Type:
Salary: