Temporary Administrative Assistant-Center for Clinical Cancer Genetics
Hyde Park Campus
About the Unit
The Temporary Administrative Assistant works closely with the Genetic Counselors in the Cancer Risk Clinic to provide support, help organize work flow, and aid in initiatives to increase efficiency and volume of patients seen in the Cancer Risk Clinic.
- Process calls and requests related to the Cancer Risk Clinic.
- Serve as liaison between scheduling/intake team and Cancer Risk clinic office and patients; assist with scheduling of new and return patients.
- Ensure that patient charts/intakes are prepared for clinic and provide to the appropriate Genetic Counselor to review prior to the family visit.
- Interview patients and document personal and family medical history; construct pedigrees and enter into genetic database (Progeny).
- Meet with patients directly who qualify for 'Fast Track G': obtain family and medical history, show educational videos, consent to genetic testing and follow up with patient questions and scheduling of follow up appointment in Cancer Risk Clinic.
- Coordinate and organize send out of specimens.
- Following up on cases with missing information.
- Obtain old charts filed in office or archived for upcoming patient appointments.
- Assist in placing calls to patients/primary care physicians/subspecialists to request records and confirm appointments.
- Familiarity with Cancer Risk Clinic research protocols, including ability to consent patients.
- Maintain patient-tracking and other internal spreadsheets/databases.
- Ordering and requesting payment for office supplies, and genetic testing kits , cancer risk breakfast.
- Mail consult letters from Genetic Counselors to patients.
- Call to obtain results or additional records from various hospital departments, outside laboratories, and/or physician offices prior to the appointment or as requested for emergent inpatient consults.
- Excellent organizational, interpersonal and communication skills are essential.
- Ability to work independently and as a team required.
- Ability to prioritize and manage multiple tasks required.
- Proficiency with word processing, spreadsheets and databases is required.
Education and Experience:
- Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.
- University or Academic medicine administrative experience preferred.
- Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualifications
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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