Temporary Administrative Assistant-Center for Clinical Cancer Genetics

Job description

Hyde Park Campus

2012217 Medicine-Hematology/Oncology

About the Unit

Job Information

Job Summary:

The Temporary Administrative Assistant works closely with the Genetic Counselors in the Cancer Risk Clinic to provide support, help organize work flow, and aid in initiatives to increase efficiency and volume of patients seen in the Cancer Risk Clinic.


  • Process calls and requests related to the Cancer Risk Clinic.
  • Serve as liaison between scheduling/intake team and Cancer Risk clinic office and patients; assist with scheduling of new and return patients.
  • Ensure that patient charts/intakes are prepared for clinic and provide to the appropriate Genetic Counselor to review prior to the family visit.
  • Interview patients and document personal and family medical history; construct pedigrees and enter into genetic database (Progeny).
  • Meet with patients directly who qualify for 'Fast Track G': obtain family and medical history, show educational videos, consent to genetic testing and follow up with patient questions and scheduling of follow up appointment in Cancer Risk Clinic.
  • Coordinate and organize send out of specimens.
  • Following up on cases with missing information.
  • Obtain old charts filed in office or archived for upcoming patient appointments.
  • Assist in placing calls to patients/primary care physicians/subspecialists to request records and confirm appointments.
  • Familiarity with Cancer Risk Clinic research protocols, including ability to consent patients.
  • Maintain patient-tracking and other internal spreadsheets/databases.
  • Ordering and requesting payment for office supplies, and genetic testing kits , cancer risk breakfast.
  • Mail consult letters from Genetic Counselors to patients.
  • Call to obtain results or additional records from various hospital departments, outside laboratories, and/or physician offices prior to the appointment or as requested for emergent inpatient consults.

  • Excellent organizational, interpersonal and communication skills are essential.
  • Ability to work independently and as a team required.
  • Ability to prioritize and manage multiple tasks required.
  • Proficiency with word processing, spreadsheets and databases is required.

Additional Requirements

Education and Experience:
  • Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.
  • University or Academic medicine administrative experience preferred.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Part time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 11/10/2018
Application Due: 1/9/2019
Work Type: