Accounting Representative,Oglesby Union

Job description

Job ID: 44403

Full/Part Time: Full-Time

Regular/Temporary: Regular


Accounting Office, Oglesby Union
Student Affairs


Monthly reconciliation to balance revenue for the Oglesby Union departments: Art Center, Crenshaw Lanes/Games, Guest Services, Student Activities Center, Club Downunder, Flea Market, Union Productions, ASLC Films, and Student Services Building.

Reconcile revenue records to the General Ledger for all areas under the Oglesby Union: Art Center, Crenshaw Lanes/Games, Guest Services, Student Activities Center, Club Downunder, Flea Market, Union Productions, ASLC Films and Flying High Circus, to ensure that all revenue is accounted for, and properly posted under the correct revenue account code, and department ID/fund combination. Ensure sales tax are charged appropriately and keep records of customers' tax exemption forms.

Prepare monthly Sales Tax Report and the corresponding form for payment. Responsible for receiving, posting and depositing payments for space rental, ATM space rental and transactions fees. Maintain Accounts Receivable records for Art Center, Games, ASLC Films and Oglesby Union Operations in compliance with the Florida State University policies and procedures. Responsible for tracking and resolving outstanding payment issues and generate monthly aging reports. Maintain daily deposits and sales inventory sheets. Also shall serve as a liaison for the Oglesby Union for all revenue transactions and sale tax with the University.

Enter requisitions for all areas under the Oglesby Union using the OMNI system. Complete and submit Purchase Order Change Request Forms as needed. This position is also responsible for ensuring Purchasing Cards transactions are verified with appropriate expense account codes, descriptions, and in compliance with the State of Florida and Florida State University policies and procedures.

Devise ways to optimize inventory control procedures. Continuously evaluate/monitor products' prices, and analyze variances on a monthly basis to achieve revenue goals. Record deliveries and daily sales reports to reconcile resales items inventory, and physically verify inventory on a quarterly basis for Art Center, Crenshaw, Askew Student Life Center Films and Flying High Circus. Update PCI Compliance manual to meet University and PCI requirements yearly. Provide training about cash handling procedures to new staff; to include distribution of required cash and credit card policies, obtain signatures, and maintain documentation. Ensure appropriate staff completes required PCI Compliance training once per year. Serve as liaison to University's PCI Compliance Office.

Incumbent is responsible for the monthly audit of change and petty cash. Process refunds for Debit card transactions for all collection points. Complete Expenditure Transfer Journals Entry forms. Process unencumbered payments (ePRFs). Monitor past due Purchase Orders: the incumbent should run monthly queries to review outstanding Purchases Orders with 30 days past the due day, verify if services/goods have been received, and obtain the corresponding invoice or, if applicable close the encumbrance. Serve as backup for daily deposits, completion of the Revenue Deposit Form (DT118), and travel approver. Assist with the reconciliation of the General Ledgers to ensure accuracy. Completeness of Expenditure Transfer Journal Entry forms and other duties as assigned.


Bachelor's degree; or a high school diploma/equivalency and four years of experience.

(Note: or a combination of post high school education and experience equal to four years.)

Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).

Experience or knowledge of electronic data processing as it applies to fiscal and accounting activities.

Ability to gather, interpret, report and/or edit information.

Advanced experience with Microsoft Excel.

Ability to establish and maintain effective working relationships.

Ability to utilize problem solving skills.

Ability to prioritize, organize, and perform multiple work assignments simultaneously and meet project deadlines.


Experience training and directing others.

Pay Plan

This is an USPS (University Support Personnel System) position.


If not otherwise specified, schedule is M-F, 8-5

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Request Letters of Reference

This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system:

1) After submitting your application, click the Return to Job Search link;
2) Click the My References link;
3) Click the Send/View Reference Request button next to the appropriate position; and
4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf.

You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 11/10/2018
Application Due: 11/17/2018
Work Type: