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Job description

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami Miller School of Medicine's Department of Public Health Sciences - Graduate Program has an exciting career opportunity for a Senior Program Coordinator. This position is responsible for the day-to-day administration of the Accreditation Council for Graduate Medical Education (ACGME) residency/fellowship training program(s) and is directly responsible to the Program Director(s) and Program Manager.

The specific duties and responsibilities for this position may include, but are not limited to:
  • Assisting the Program Director(s) and Program Manager in ensuring that ACGME accreditation standards are met, including establishing educational activities that support the curriculum and adherence to ACGME common program requirements and common subspecialty requirements.
  • Ensuring integration of ACGME core competencies into the program curriculum.
  • Coordinating accreditation site visit activities.
  • Managing duty hour and evaluation reports and ensuring compliance.
  • Tracking time in KRONOS and New Innovation for GME reporting.
  • Ensuring GME policies and procedures are enforced and that division and program policies and procedures are created and enforced.
  • Maintaining an understanding of the annual GME/program calendar and helping develop strategies for resident/fellow recruitment and selection to maintain/develop a successful training program.
  • Functioning as a liaison between the Program Manager and Program Director(s), residents/fellows, GME Office, and other departments and is knowledgeable about patient care/operations activities at the various hospital sites where fellows rotate.
  • Communicating with program constituents such as the GME Office, department, faculty, residents/fellows, Board, ACGME.
  • Managing New Innovations on track duty hours and monitoring compliance with the duty hours' standard, managing evaluations, tracking procedure/case logs, documenting conference attendance, and managing residents/fellows' portfolios.
  • Advising residents/fellows on GME and program policies and procedures.
  • Ensuring residents/fellows compliance with GME and hospital housestaff credentialing requirements, including medical licenses, DEA licenses, immunizations, and HIPAA.
  • Maintaining residents/fellows rotation/call schedules, sending updates to paging operators as needed.
  • Coordinating various resident/fellow events including BLS/ACLS courses.
  • Assisting in the preparation of appropriate letters of recommendation for graduates and completing verification requests for completion of training.
  • Serving as first point of contact for the Program, providing general program information for applicants, residents/fellows, faculty, and staff.
  • Managing VSAS (Visiting Student Application System).


The minimum qualifications for this position are as follows: Bachelor's Degree in a relevant field of study as well as five years of work experience in administration and/or office management in an academic healthcare setting. Experience and proficiency in using Microsoft Office Suite software to include Word, Excel, Access, PowerPoint, and Outlook. Excellent organizational skills with the ability to multitask and prioritize competing demands to meet various deadlines. Ability to successfully work both independently and as a collaborative member of a diverse team. Possess an interest in medical education and the desire to work in a healthcare setting.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information-https://www.hr.miami.edu/careers/employment-laws-eo/index.html

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

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Job No: 65736701
Posted: 11/9/2018
Application Due: 1/8/2019
Work Type:
Salary: