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Job description

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami Miller School of Medicine's Department of Public Health Sciences has an exciting career opportunity for a Manager, Sponsored Programs.This position oversees the administrative and financial aspects of the Sponsored Programs Division. The Manager, Sponsored Programs operates with the objective of increasing sponsored funding levels and the output of funding proposals as well as maximizing the use and efficacy of existing research funding dollars.

The duties and responsibilities for this position may include, but are not limited to:
  • Overseeing and managing all grant-related activities throughout every stage of the funding process, from application submittal, through post-award, interim reporting requirements and final account closing and reporting procedures. Reporting any significant issues and/or problems directly to the Director of Research Support.
  • Working closely with ORA to keep abreast of changes in the University of Miami's institutional policies and requirements as related to grants and contracts; and assisting in the distribution of that information to interested parties as needed.
  • Providing interim reports to the Director of Research Support on the status of activities as well as details of awards submitted and in the preparation stage.
  • Reviewing all material budget variances with the appropriate senior staff and developing appropriate plans of corrective action.
  • Preparing monthly financial reports for grants management.
  • Assisting in the preparation of grant reports for senior management.
  • Developing and maintaining grant allocation systems.
  • Managing monthly overhead and allocation tables and re-allocating grant funds based on period reports.
  • Assisting with the annual budget, making recommendations for budget modifications as appropriate.
  • Approving all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
  • Establishing and continuously assessing the effectiveness of the internal controls within the unit and compliance with the University of Miami policies and procedures. Ensuring employees are trained on controls within the function and on University policy and procedures.
  • Monitoring effort reporting for faculty and staff.


The minimum qualifications for this position are as follows: Bachelor's Degree in a relevant field such as Business Administration, Finance, Accounting or a closely related field of study. At least five years of relevant work experience. Good communication skills, both verbal and written. Good interpersonal skills. Ability to work on project teams and execute work plans with the goal of improving department performance and/or providing quality customer service. Ability to handle multiple demands, prioritize tasks and meet the demands of deadlines. Ability to be a team player and work in a collaborative environment. Proficient with Microsoft Excel, Access, and Word and very comfortable with systems in general.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information-https://www.hr.miami.edu/careers/employment-laws-eo/index.html

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

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Job No: 65738620
Posted: 11/9/2018
Application Due: 1/8/2019
Work Type:
Salary: