(Full-time) Human Resources Specialist (Confidential)

Job description

Description of Basic Functions and Responsibilities


The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

The Human Resources Specialist (Confidential) performs a broad range of professional Human Resources generalist work and analyses in support of the District's academic and classified Human Resources functions; and other related duties as assigned.

Incumbents serving in positions assigned to this class have, in the regular course of duties, access to, and may possess information relating to, the employer's employer/employee relations.

The Human Resources Specialist is the advanced working level classification among the Human Resources Division support staff series. The incumbent has extensive contact with the public and staff requiring Performance of duties requires a working knowledge of federal, state and District policies, Education Code, Labor Code, Public Employees' Retirement Law, Teachers' Retirement Law, collective bargaining contract provisions, the organizational structure, and the ability to maintain confidentiality. In addition to performing difficult and complex human resources work, the Specialist is responsible for reviewing and coordinating the work of professional Human Resources staff.

SUPERVISOR: Associate Vice President of Human Resources or designee

CLASSIFICATION: Range C19 on the Administrative/Confidential Salary Schedule. 40 hours per week, 12 months per year. Hours of assignment are Monday through Friday from 8:00 a.m. to 5:00 p.m.

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).

Employees have the option to contribute to:

  • Health Savings Account (HSA)
  • 403(b) and 457 Retirement Plans
  • Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
  • In addition, employees have the option to purchase:
  • Disability Income Insurance
  • Cancer Insurance
  • Life Insurance
  • Accident Only Insurance
  • Critical Illness Insurance
  • Typical Duties, Knowledge and Ability

    Essential Functions:

    • Prepare and maintain a variety of personnel related information, statistics, and documentation such as recruitment files, personnel files, department reports, collective bargaining, and other reports.
    • Research information and provide input to the Associate Vice President of Human Resources on a variety of Human Resources related matters; prepare reports and correspondence as needed.
    • Assist in the resolution of difficult employment issues and complaints and recommend corrective action.
    • Provide information and documents for the collective bargaining process; participate in contract negotiations and maintain collective bargaining agreements.
    • Maintain Human Resources administrative policies and procedures.
    • Interpret, explain, and apply the California Education Code, Federal and State laws, and District policies, procedures, and regulations.
    • Prepare and disseminate employment contracts for faculty and management employees, input faculty load compensation in to the District's software system.
    • Verify initial employee salary placements, maintain and process employee salary information, and enter information in to the District's software system, and provide related documentation to the employee and appropriate departments.
    • Perform complex technical duties preparing and processing a variety of confidential information including, but not limited to, salary analysis, upward mobility, reclassifications, and various legal and compliance issues.
    • Assist in oversight of the day-to-day activities of the office to assure efficient and effective office operations.
    • Oversee recruitment and selection processes; assure compliance with county, state, and federal regulations and guidelines concerning Human Resources administration.
    • Oversee activities related to classification, salary placement, and orientation for new employees.
    • Work with departments to assess and improve organizational structures for effectiveness; develop new classifications by analyzing relevant job functions, reporting relationships, and job qualifications.
    • Plan and conduct classification studies to determine appropriate duties, responsibilities, classification, and allocation of positions; write and revise job descriptions as necessary.
    • Research, summarize, and analyze comparative salary data, make salary range recommendations, and conduct studies of internal class compensation relationships.
    • Conduct confidential reference checks with individuals, companies, organizations, and public agencies using tact, discretion, and analytical ability to assist in determining potential applicants' suitability for employment.
    • Prepare personnel-related Board actions in accordance with established formats and timelines; prepare, compile, and organize appropriate background materials for open and closed sessions of the governing board meetings.
    • Train and instruct human resources staff in established methods and procedures.
    • Coordinate and review the work of HR staff and students.
    Knowledge of:
    • Methods, practices, terminology, and procedures used in Human Resources administration.
    • Recruitment and salary placement of employees.
    • District policies, procedures, legal requirements, and other applicable regulations impacting Human Resources administration.
    • State and federal laws, codes, and regulations concerning Human Resources administration, including equal employment opportunity, workers' compensation, and COBRA.
    • State minimum qualifications for Faculty, administration, and other academic positions.
    • Research methods, report writing, and proofreading techniques.
    • Reclassification principles and procedures.
    • Duties performed in a variety of occupational fields.
    • Specific guidelines for selection compliance.
    • Technical aspects of processing new employees and maintenance of employee's files.
    • Fingerprinting techniques, regulations, policies, and procedures.
    • Correct English usage, grammar, spelling, punctuation, and vocabulary.
    • District personnel policies and procedures.
    • Interpersonal skills using tact, patience, and courtesy.
    • Recordkeeping and office organization methods.
    • District organization, operations, policies, and objectives.
    • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software.
    Ability to:
    • Operate a variety of office equipment such as a computer, calculator, copy machine, and scanning devices.
    • Use various computer programs necessary for record keeping and databases.
    • Utilize the District's integrated software in performing the required duties of the position.
    • Coordinate and assist with planning of operational activities in the Human Resources office.
    • Coordinate, plan, manage, and perform a variety of complex technical duties related to the employment, recruitment, benefits, and records for the District's personnel.
    • Perform complex technical duties preparing and processing a variety of confidential information.
    • Manage, coordinate, plan, and perform complex analytical research.
    • Manage and coordinate district fingerprinting program.
    • Perform complex assignments independently.
    • Research information and analyze data to arrive at valid conclusions, recommendations, and plans of action.
    • Manage numerous assignments with close attention to detail, schedules, and deadlines simultaneously.
    • Provide administrative support services to the Associate Vice President of Human Resources to accomplish the objectives of the department.
    • Assure compliance with a variety of complex government regulations.
    • Learn new procedures, files, systems, and equipment including utilization of data processing systems.
    • Research and prepare position descriptions.
    • Learn, interpret, apply, and explain rules, regulations, policies, and procedures.
    • Develop and maintain confidential personnel records.
    • Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and ability populations of community college students.

    Education and Experience Required:

    • Any combination equivalent to: associate's degree in Human Resources, Business Management, Business Administration, Public Administration, or related field.
    • 3 years of increasingly responsible Human Resources or related experience.
    • Or an equivalent combination of education and experience.

    License and Certificates:
    • Possess typing certificate demonstrating at least 50 wpm.
    • Valid driver's license and eligible to obtain California driver's license upon hire.
    Additional Information

    To be considered a candidate for this position, the applicant must submit the following materials:
    Online Application with Additional Required Materials to be attached to application:

    • Cover letter addressing criteria listed in the position announcement
    • Current resume
    • College transcripts (unofficial will be accepted at the time of application)
    • Typing certificate reflecting a minimum of 50 net wpm taken within the last year (online typing certificates, such as www.freetypinggame.net, will be accepted).
    Attention Internal Applicants:
    • Internal candidates must also apply online and submit all required materials to be considered.
    • Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.

    After formal application has been made, all application materials will be screened.
    • Interviews will be by invitation only.
    • Interviews are held on campus. No Skype or phone interviews.
    • The District does not provide expense/travel reimbursement for this position.

    New Confidential Appointments will be placed at Step 1 on the Administrative/Confidential Salary Schedule and will graduate to the next step on July 1st if the hire date is before April 1, with subsequent steps annually thereafter to a maximum fifth step.

    The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.




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    Job No:
    Posted: 11/9/2018
    Application Due: 11/20/2018
    Work Type: