Student Life Coordinator
Requisition # 2018-9543
Department Dean of the Graduate School
Category Administrative Support
Full-Time / Part-Time Full-Time
The Graduate School at Princeton University seeks candidates for the position of Student Life Coordinator. The Student Life Coordinator will report to the associate dean for student life and will work closely with the assistant deans for student life.This professional will join the Student Life team in the Office of the Dean of the Graduate School, which offers a challenging and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful.
Primary responsibilities include: providing high level support to the associate and assistant deans; coordinating aspects of the incoming student Orientation; coordinating the Hooding Lunch and registration for the annual Hooding and Commencement ceremonies; managing student organization recognition and expenses; compiling and sending event communications; coordinating the First-Year Reception events; overseeing updates to sections on student life on the website and official publications; financial transactions for student life related expenses; management of calendars for associate and assistant deans.
Administrative Support - Provides high level administrative support to the associate and assistant deans in matters relating to student life, including: Orientation, residential life, student organizations and activities, discipline, Hooding/Commencement, and personal concerns of students. Maintains the associate and assistant deans' calendars. Schedules appointments with students, faculty, staff and visitors and sets up committee meetings. Prepares routine correspondence and maintains office files. Follows up on student concerns and fields inquiries. Processes invoices, checks source documents and verifies financial transactions. Processes short-term loans and medical reimbursements and maintains financial records. Supports Student Life's social media coverage on Facebook, Instagram and Twitter. Creates and distributes monthly calendar of events, both in print and electronically. Compiles and sends a weekly events bulletin and sends major announcements on official listerv. Serves as back-up for other support positions at the Graduate School as necessary through the coordination of the Executive Assistant and Office Manager.
Special Event Management - In coordination of the Hooding Lunch and Hooding/Commencement ceremonies, position is responsible for: registrations; communications with various University offices, vendors, academic departments, and advanced-degree recipients; web site updates and mass mailings; creation of documents; and event coordination. Works closely with the Assistant Dean to plan and implement the incoming student Orientation, including: facilities' scheduling; coordinating campus partners' participation in various programs; managing event logistics; communicating with various campus offices; compiling departmental information. Implements the "First-Year Reception" program: maintains the online registration; sends invitations to students and campus partners; coordinates with Dining Services. Organizes the "You've Earned Your Stripes" event: manages student registration; handles on-site logistics and coordinates with Alumni Affairs. Maintains sign up lists for other departmental events. Serves as back up trip coordinator for the Assistant Director of Residential Life.
- A minimum of two years of directly relevant work experience, preferably within an institution of higher education or organization in an executive setting.
- Excellent judgment and organizational skills, with attention to detail, accuracy and follow-up.
- Superb interpersonal and communication skills dealing with a wide range of constituents including students, faculty, staff members, alumni, and visitors.
- Ability to work independently and meet deadlines, and prioritize and coordinate multiple projects simultaneously in a fast-paced environment.
- Excellent writing and editing skills.
- Discretion in handling confidential information.
- Proficiency in Microsoft Office applications, especially, Word, Excel, and Outlook.
- Bachelor's Degree
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Valid Driver's License Required
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Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.
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