Research Program Associate
Job Description Summary:
I. JOB OVERVIEW
At the Institute for European, Russian and Eurasian Studies (IERES), our primary mission is to promote and support the study of Europe and Eurasia through research, graduate and undergraduate courses, events, and publications. The Institute's hallmarks are combining academic rigor with policy engagement and promoting interdisciplinary perspectives, recognizing that Europe, Russia, and Eurasia cannot be understood in isolation from each other or from global trends. IERES houses a Master's program in European and Eurasian Studies.
Reporting to the Director of the Institute for European, Russian, and Eurasian Studies, the Research Program Assoicate provides principal management and administrative support to every branch of the institute and every aspect of its activities. The Research Program Associate is responsible for managing the daily operations of the institute, including financial management of sponsored research projects and institutional resources, staff supervision, event organization, and coordinating logistics for visiting scholars and the graduate program in European and Eurasian Studies. Key responsibilities include:
• Manages a portfolio of grants and sponsored projects totaling over $5 million with responsibilities for proposal and budget development, budget tracking, monitoring post-award compliance with federal, university and sponsor guidelines, effort reporting, revisions, no-cost extensions, and assisting with close-out procedures. Meets quarterly with Principal Investigators (PIs) to review proposals, sponsored project activities and award expenditures, making adjustments and revisions as necessary.
• Oversees preparation and processing of all financial matters and serves as first level approver, including payments, reimbursements, honoraria, purchase orders, stipends and supplemental compensations. Manages p-cards for director and individual institute members. Prepares and approves institute expense reports to assure compliance with federal regulations, university rules, departmental guidelines and funding requirements as appropriate.
• Works with institute director to develop the annual budget for non-grant resources, including endowments and funds that support research, events and operating costs. Reviews and reconciles non-grant expenditures and budgets monthly.
• Plans and coordinates event logistics for conferences, public and social events, high-level meetings, and receptions. Responsible for reserving event space, securing technical support, event setup and breakdown, coordinating travel and accommodations for event speakers, event marketing and advertising, and arranging catering. Works closely with the Elliott School Public Affairs team on all high profile events.
• Oversees the recruitment, hiring and supervision of support staff, research assistants and work-study students. Acts as the direct supervisor for up to five work-study students during the academic year and is responsible for their training, scheduling, work delegation and performance evaluations
• In close cooperation with the IERES Director, the Research Program Associate coordinates all general IERES related activities with the other benefited program assistants.
• Reviews and approves payroll on a bi-weekly basis for all non-exempt employees. Resolves timecard discrepancies and assures proper documentation of all changes.
• Supports the graduate program in European and Eurasian Studies (EES). Monitors scheduling of EES courses, communicates with faculty regarding schedule, communicates with EES graduate students regarding travel, language study and other forms of individual support. Processes stipends and student awards for faculty Research Assistants.
• Creates, updates and develops the IERES website, aligning it with GW identity standards and guidelines. Ensures the visual and content differentiation of the IERES website from that of peer institutions, involving students, faculty, staff and visiting scholars in the process. Maintains and constantly updates the institute's various listservs and oversees communication with constituent groups.
• Maintains close communicative connection with all related offices in the Elliott School of International Affairs and GW at large, including the Office of the Dean, Finance and Administration, Public Affairs, Development, Office of the Vice President for Research, International Services Office, Academic Programs, Admissions, Advising, Events and Venues and others.
• Oversees all aspects of securing visas and coordinating logistics for visiting scholars from more than twenty countries, as well as for fellows and research associates.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
• Master's degree in an appropriate area of specialization
• Prior experience with grant management, grant writing, and budget/financial management
• Prior supervisory experience
• Excellent communication (both oral and written) and strong interpersonal skills
• Foreign language skills in Russian or another European language
• Ability to cooperate with colleagues on all levels (supervisors, faculty, students, staff) and take a leadership role in carrying out joint projects
• Ability to identify areas for improvement and to creatively respond to challenges
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Elliott School of International Affairs (ESIA) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: M-F 8:30 - 5:30, evenings and/or weekends if required Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? Yes (University Wide) Posting Number: S007758 Job Open Date: 11/08/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Describe your experience and level of comfort with web design.
(Open Ended Question)
- * Describe your experience working with students and faculty in a small, but vibrant graduate program.
(Open Ended Question)
- * Describe your experience working for long periods (summer months, holiday season) without direct supervision.
(Open Ended Question)
- * What is your flexibility to work some evenings and/or weekends?
(Open Ended Question)
- * Are you a current employee of the George Washington University?
- Cover Letter
Documents needed to Apply
- Cover Letter