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GRANTS AND CONTRACTS MANAGER

Job description


diversity employer



GRANTS AND CONTRACTS MANAGER
Campus Research Admin Support Office

Job Title: Grants and Contracts Manager Department: Vice Provost for Research, Campus Research Administration Support Resource Office Job Code: 2648 Job Level: 82 Job Family: JF 28 FLSA: E

Occupational Summary
This position will be located within the Campus Research Administration Support Resource, which provides cradle-to-grave grant management services for specifically identified departments. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals within all applicable university and sponsor guidelines and deadlines. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in order to meet project goals and federal requirements. This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives. This position is expected to manage at least three additional staff positions in addition to their grant portfolio.

Work Performed
Pre-Award (30%):
- Advise the PI on administrative requirements in preparing proposal submissions.
- Develop budgets and budget justifications which includes ensuring accuracy and consistency between budgets and budget justification and sub-recipient information
- Prepare, coordinate and review certain proposal for consistency, accuracy, and completeness.
- Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate F&A rate for the project.
- Review sponsored projects through SPS to ORS to ensure compliance with University procedures and institutional signatures.
- Monitor proposal status and advise PI on requirements and deadlines - Manage the subcontract process with ORA/ORS and collaborating organizations.
Post-Award (40%): - Manage large projects that span across multiple disciplines and faculty which may involve developing a project management plan with the PI.
- Reconcile projects monthly - Proactively communicate with faculty regarding portfolio management issues and make necessary adjustments: submit cost transfers, request salary redistributions, submit rebudgets, submit no-cost extension requests. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.
- Maintain financial records per the institutional documents retention guidelines. - Make cost-sharing adjustments to reflect appropriate salary or in-kind cost-sharing obligations.
- Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
- Establish sub-recipient requirements and provide on-going sub- recipient monitoring. Coordinate issuance of sub-agreements with ORA/ORS.
- Manage overdrafts in line with unit procedures and institution guidance.
- Ensure proper recording of revenue associated with all studies; apply revenue management standards.
- Closeout all funded projects consistent with university process and timelines.
- Perform overall grants monitoring using tools available to monitor compliance with Duke policies
- Provides reports to the Sr. Manager when requested

Management/Supervisory (30%):
- Work closely with Sr. Manager to ensure all staff are adequately trained and provide a high level of service to our faculty.
- Serve as the point person for team members on grants and contracts issues as well as questions related to university guidelines
- Serve as point person for faculty for questions related to team performance
- Review and approve SPS records
- Execute regular monitoring reports to ensure team is meeting all university performance metrics
- Recommend various personnelactions including, but not limited to: hiring, performance appraisal, promotions, transfers and vacation schedules.

Supervisory Responsibilities:
Supervise other grants and contracts positions.This includes completing all performance management forms and working with the Sr. Manager if there are performance issues on the team.

Required Qualifications at this Level
Education/Training Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) within 12 months of the hire date and Advanced Grants Management (6 additional months) is required. Successful completion of all expected training will be an annual performance goal until complete. The employee must maintain RAA and AGM certifications by completing continuing education requirements. Certified Research Administrator preferred.
Experience Work generally requires three years of relevant grants and contracts experience.
Skills
- Full command of grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
- Ability to communicate both verbally and in writing with all levels of the organization.
- Ability to manage and prioritize multiple projects/tasks simultaneously.
- Understand and apply knowledge of national compliance issues to circumstances at Duke University

The intent of this job description is to provide a representation of the duties and responsibilities required of this position and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. _ Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Requisition Number
401471084

Location
Durham

Duke Entity
UNIVERSITY

Job Code
2648 GRANTS AND CONTRACTS MANAGER

Job Family Level
82

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of the Research Administration Academy (RAA) andAdvanced Grants Management is required. Employees hired intothis classification without the expected credentials will work closelywith their manager to schedule and successfully complete all training(12 months to complete RAA and an additional 6 months to complete AGM).Successful completion of all expected training will be an annualperformance goal until complete.Upon completion of expected training, the employee must maintainResearch Administration Academy (RAA) certification and Advanced GrantsManagement (AGM) certification by completing continuing educationrequirements.Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored ResearchReporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Certified Research Administrator preferred.

Experience

Work generally requires three years of relevant grants and contractsexperience.

Auto req ID

103841BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI105510733

 

 

 

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Job No:
Posted: 11/9/2018
Application Due: 11/13/2018
Work Type:
Salary: