Grants Accounting Manager

Job description

Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date July 11, 2018

Position Title Grants Accounting Manager

Vacancy # V-1501

Department Treasury and Finance

Division Treasury And Finance

Job Description

This position is responsible for maintaining continuous compliance with federal, state and industry requirements for accurate and timely reporting on expenditures of grant funds. Critical thinking and personal initiative are required skillsets in ensuring completion of departmental deliverables. Under the direction of the Director of Grants Accounting, this position is responsible for all aspects of accounting, billing, collection and reporting for restricted funds, including all grants and sponsored projects, ensuring compliance with Federal and State regulations, sponsor/grantor requirements and Financial Aid and Foundation activities.


Audit and Compliance

  • Is responsible for the prescribed implementation of procedures for internal controls: procedures and practices within the Grants and Restricted Accounting Department consistent with current GASB, FASB, and OMB Uniform Guidance Standards
  • Understands and utilizes: Indirect Cost and Fringe Rates, long and short applications
  • Is able to perform processes to generate time and effort certifications consistent with OMB Uniform Guidance for faculty and others devoting effort to sponsored awards
  • Prepares audit schedules, including those for the annual audit and the schedules of expenditure for Federal and State awards during the Single Audit
  • Monitors restricted and sponsored award accounts for reasonableness, allowability, allocability and consistent treatment of costs and initiates corrections as needed
  • Determines the difference between exchange and non-exchange transactions as well as appropriate revenue recognition

Financial Systems
Financial Management System:
  • Assists in the monitoring of grant related transactions to the general ledger making appropriate adjustments when needed
  • Assists in managing the supporting tables within the finance system for grant accounting and initiates updates as needed
  • Assists in system testing and coordination of testing with department workflow
  • Employs reporting tools to generate financial reports
  • Generates various output reports for grant analysis
  • Initiates vendor billings and receivables

Workday Financial Implementation:
  • Participates in the review of process workflows, system testing, and training
  • Provide feedback and recommendations for system design improvements
  • Reviewing and validating converted data for accuracy and completeness

Workday Payroll System:
  • Utilize reporting tools for validation of salary information, labor distribution/redistribution and effort reporting requirements
  • Generate various output reports for grant analysis

  • Frequently communicates with assigned PIs to ensure timely and accurate grant reports
  • Works collaboratively with other University Departments and all other external agencies in support of grant management
  • Supports and assists in quarterly training sessions in grant processes and procedures for Principle Investigators and Office of Sponsored Research Projects
  • Possess competent communication skillset that allows successful communication (written and verbal) with various audiences
  • Ability to work collaboratively with team members in the use of the Financial Management System.
  • Performs other duties as assigned.
  • Management retains the right to add or change job duties at any time.

Qualifications & Requirements

• A baccalaureate degree in accounting from an accredited college or university
• At least 4 years of progressively responsible experience in grant/restricted accounting and reporting, preferably in a college or university environment
• Proficiency in the Microsoft Office suite of applications is required
• Knowledge of GAAP, OMB Uniform Guidance, DHHS Regulations and NJHHS guidelines

The candidate must be well organized, proficient in both written and verbal communication, proactive, and performance-driven. The candidate must also demonstrate the following traits: integrity, dependability, and enthusiasm and must be detail oriented and possess strong analytical, teamwork and organizational skills.

• Experience with PeopleSoft/Workday Grants, Contracts, Billing and Project Costing is a plus
• Membership in professional associations such as the National Council of University Research Administrators (NCURA) or the Society of Research Administrators International (SRA)

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at






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Job No:
Posted: 11/9/2018
Application Due: 11/16/2018
Work Type: