Undergraduate Administrative Assistant

Job description

Requisition Number S1655

Position Number 002752

Position Classification Title Administrative Support Asscociate - Journey

Functional Title Undergraduate Administrative Assistant

Position Type Staff

Position Summary

Undergraduate Administrative Assistant

The Undergraduate Administrative Assistant is the first point of contact for the Department and is responsible for answering the phone, as well as, greeting and assisting all visitors. The person in this position is also the primary administrative support for the Undergraduate and Birth Through Kindergarten Program Directors.

Additional duties include, but are not limited to:

  • Taking care of course scheduling and classroom reservations;
  • Inputting and making changes to course schedule;
  • Coordinating the HDFS admissions process for undergraduates;
  • Running sweeps rosters for faculty;
  • Keying departmental time sheets;
  • Maintaining computer and fixed assets inventory spreadsheets;
  • Providing excellent customer service;
  • All other duties as assigned

Minimum Qualifications


Preferred Qualifications
  • 2-3 years of work experience;
  • Knowledge of UNCG systems and procedures (Banner Finance, Banner HR, PCard, Purchasing, etc.);
  • Effective communicator, both written and oral. Strong writing skills essential;
  • Strong interpersonal, and customer-service skills;
  • Willingness and ability to promote a positive work environment;
  • Ability to exercise good judgment and discretion in handling confidential materials and matters;
  • Excellent knowledge of word processing tools and spreadsheets;
  • Attention to detail with an ability to spot grammar, spelling and punctuation errors

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

  1. Name,
  2. Company Name,
  3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
  4. Email Address
  5. Contact Phone Number

Recruitment Range $31,200 - $34,000

Org #-Department Human Development & Family Studies - 12403

Work Hours of Position 8 A.M - 5 P.M., Monday - Friday

Job Family Administrative & Managerial

Competency Level Journey

Open Date 11/07/2018

Close Date 11/30/2018

Job Close Date

FLSA Non-Exempt

Number of Months per Year 12

Applicant Documents
Required Documents
  1. Resume/CV
  2. List of References
Optional Documents
  1. Cover Letter

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate how you learned of the vacant position for which you are applying:
    • UNCGjobsearch Website
    • Piedmont Triad Area Newspaper
    • The Chronicle of Higher Education
    • Inside Higher Ed
    • Other professional journal / website
    • NCWorks.gov
    • UNC School System Job Board
    • Personal Networking
    • Facebook
    • Twitter
    • Indeed.com
    • NorthCarolinaDiversity.com
    • Other
  2. If you selected "Other", please provide the name of the resource here.

    (Open Ended Question)

  3. * Have you graduated from high school or received a GED?
    • Yes
    • No

To learn more or to apply for this position please visit our UNCGjobsearch website at https://jobsearch.uncg.edu






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Job No:
Posted: 11/9/2018
Application Due: 12/1/2018
Work Type: