ADMINISTRATIVE DIRECTOR, RESEARCH, School of Medicine, Preventive Medicine & Epidemiology

Job description

ADMINISTRATIVE DIRECTOR, RESEARCH, School of Medicine, Preventive Medicine & Epidemiology

The Administrative Director is responsible for the day-to-day operations and management of budget, finance, personnel, strategic plan and administrative services and grant management of the Section to meet the research and education missions at Department of Medicine. The Administrative Director manages Section (comprised of approximately 10-40 faculty, staff and trainees) activities to meet organizational needs and objectives in accordance with operating policies and business plans. Utilizes a high degree of initiative and independent judgement to provide leadership on Section operations, quality improvement, innovation and staff development. Is accomplished in effective internal and external relationships.

Essential duties include:

  • Finance Management-Oversee Section budget process, prepare budget and all related analyses for annual budget submission to DOM. Monitor budget performance and manage Section expenditures within the funding guidelines. Recommend adjustments to spending, correct discrepancies and resolve budgetary variances.
  • Section Administration-Support the Chief and faculty/PIs in hiring and recruiting faculty, staff and trainees including pro-forma, job posting, offer letters, internal forms, etc.. Facilitate on-boarding functions for new faculty members, trainees and staff including hospital and third party credentialing and enrollment, faculty appointment and promotion, interface with graduate programs, postdoc office, etc. Perform various personnel actions in SAP and analyses of physician productivity.
  • Grants Management-Manage the Sections research portfolio. Support PIs on their pre and post award activities, including subcontracts and consultant agreements. Perform shadow budget projection on a minimum quarterly basis to provide timely updates to PIs and prevent grant deficit.

Bachelor's degree required; Masters preferred. Must have 3-5 years' work experience.

  • Creates a culture of performance and accountability in an organization. Translates over-arching goals into specific objectives and holds people accountable for results. Stays focused on the most important metrics that drive the business.
  • Builds and maintain key relationships with stakeholders across the organization. Ability to manage through others to ensure adherence to the highest quality standards, with the ability to collaborate and drive for results.
  • Demonstrates a track record of building and leading high-performance and highly collaborative teams. Actively involved in sourcing, selecting, developing, and retaining high-performance talent.
  • Participates meaningfully in department wide initiatives that drive performance against key goals
  • Advises and troubleshoots on BU Works and other issues regarding research supply, purchasing, timesheet processing, travel policy and other reimbursement processing. Develops and maintains good communication and working relationships to solve problems.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Boston, Massachusetts, United States






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Job No:
Posted: 11/9/2018
Application Due: 1/5/2019
Work Type: