Executive Assistant

Job description

University of California, Irvine

Executive Assistant

Acts as the primary contact and liaison for a wide variety of professional and administrative responsibilities involving the department Chair, and Chief Administrative Officer. This includes coordination and arrangement of logistics for high level meetings and conferences, accurate preparation of correspondence, documents and agendas for meetings, answering and screening incoming phone calls, coordination of travel arrangements, preparation of expense reimbursement documents, and management of a high volume of demands for the Chair and CAO's time along with demonstrating independent judgment in identifying and resolving potential conflicts. Maintains strict confidentiality, tact and professionalism in interactions and collaborative efforts with faculty, staff, national and international contacts. This position plans and coordinates large meetings, conferences and special projects and programs. Screens, prioritizes and independently manages a high volume of daily mail and phone calls. Duties require an ability to exercise judgment in setting priorities, multitasking and adapting to changing workloads and completing deadlines while maintaining flexibility and a professional demeanor.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Hourly $21.54 - $29.29
Total Hours: 8-5, M-F
Career Position.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Pediatrics website.

View Job Description for the position requirements.

To apply, visit https://staffing2.hr.uci.edu/CSS_External/CSSPage_Referred.ASP?Req=2018-1314

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Job No:
Posted: 11/8/2018
Application Due: 11/28/2018
Work Type: