HR Assistant

Job description

Middlebury Institute of International Studies at Monterey
HR Assistant
Position Information
Posting Number: S01157
Full-time/Part-time: Part-time
Benefits Eligible?: No
Hourly/Salaried: Hourly
Hiring Minimum: $18.14/hour
Band/Level: Operations 3
Department: Human Resources
Location: MIIS at Monterey Main Campus
Hire contingent upon successful completion of the following post-offer screening: Criminal Background check
Position Summary:
									Under the supervision of the Human Resources Manager, the Human Resources Analyst provides general customer service and administrative support (primarily timesheet/payroll processing) to the Human Resources Department. This is a part-time (.5 FTE) staff position.													Responsibilities
Essential Functions:
General Responsibilities:
																																	• Maintains confidentiality and delivers excellent customer service.
						• Develops and maintains effective communication and a positive working relationship with all managers, faculty and staff to ensure that HR is meeting their needs; works cooperatively with others and accepts direction from supervisors.
						• Acts as administrator/facilitator for HRIS/payroll system in coordination with Payroll Practitioner and Middlebury College counterparts.
						• May calculate and process special checks; reviews, edits and makes corrections and adjustments.
						• Responds to employees' questions and concerns pertaining to human resources, employment, and compensation.
						• Proficiency within HRIS system.
						• Assists with special projects for the HR Department.
						• Coordinates with Graduate Assistants on HR related projects as deemed appropriate.
						• Acts as back-up to the HR Coordinator
						• Assists with receptionist duties for the Human Resource Department.
						• Maintains an organized front office and lobby area.
						• Performs general office administration duties to include: word processing, maintaining records and files, and mailing.
						• Answers telephone, receives and distributes mail, sorts and files documents, responds to general inquiries, helps resolve customer questions.
						• Performs other duties as requested.																		

  • A Combination equivalent to two years college-level coursework, preferably in business, office management, or related field, and two years administrative office experience.
Knowledge, Skills and Abilities:
									• Knowledge of state and federal employment laws.
			• Commitment to customer service.
			• Ability to understand, interpret and apply employment laws, regulations, and policies.
			• Computer proficiency necessary.
			• Excellent oral, written, and interpersonal communication skills.
			• Attention to detail, advanced record keeping skills; ability to compile, track and present statistics accurately.
			• Willingness and ability to adapt to changing technologies and systems.
			• Willingness and ability to comply with Institute policies, procedures, and mandates.
			• Ability to manage multiple tasks in a fast-paced, stressful environment effectively and within deadlines.			
Prior Human Resources experience and PHR certification highly desirable.
Physical Demands:
									The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act.
			Position requires light to moderate physical effort; periodic handling of lightweight parcels or supplies; ability to work at computer keyboard for extended periods of time.			
Posting Information
Open Until Filled: Yes

Special Instructions to Applicants: To apply, complete an online application and attach all required documents.

Applicant Document
Required Documents
  1. Cover Letter
  3. Resume/C V

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Job No:
Posted: 11/8/2018
Application Due: 1/8/2019
Work Type: