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Academic Coordinator II

Job description


Bentley University

Bentley Campus


Job Description Summary
Reporting to the Associate Provost of Academic Affairs, this position is responsible for providing support across a broad range of high impact and often sensitive areas including: 1.) Faculty Senate and its sub-committees (Curriculum Implementation Committee and the Promotion and Tenure committee); 2.) Research Council; 3.) Teaching and Learning Council; and 4.) the Associate Provost. The successful candidate is able to prioritize tasks of the four functional work areas to meet deadlines and provide support. The incumbent interacts with other university departments, facilities faculty activities, manages workflow in the office, provides information to students. This position requires attention to detail, a service orientation and the independent management of numerous small projects, as well as pieces of larger projects.

ESSENTIAL FUNCTIONS:

  • Schedule, coordinate, and attend all committee meetings, which includes reserving rooms, refreshments and technology, etc.
  • Take meeting minutes for all committee meetings
  • Prepare and archive agendas, minutes, and other documents
  • Serve as the sole editors of the Faculty Manual and ensure this document is up to date and available on the Bentley website
  • Work with the Arts &Sciences Executive Coordinator of Events to support events sponsored by the functional areas
  • Monitor and respond to various email accounts for each committee
  • Obtain continual training in university website tool (e.g. Drupal).
  • Maintain and coordinate websites for all committees, including making weekly updates to the Senate Office 365 SharePoint site to ensure it is up to date and contains all relevant documents
  • Assist in monitoring budgets for each functional committee area
  • Order office supplies
  • Oversee production of audio recording of meetings
  • Open and organize mail
  • Provide calendar management support for each functional area
  • Handle sensitive and confidential information
  • Other duties as assigned


MARGINAL DUTIES:

Ability to operate office machinery such as sound systems and transcription machines.

MINIMUM QUALIFICATIONS:

High School Diploma/GED Required and 1-2 years of relatable experience. Advanced Microsoft Office skills, experience taking and processing meeting minutes. Ability to learn and adapt to web editing tools and all applications in Office 365. Excellent verbal, written and interpersonal communication skills on the phone, email and in person. Strong organizational skills. Detail-orientated.

PREFERRED QUALIFICATIONS:

Bachelor's degree. Experience with Drupal and Blackboard system.

WORK ENVIRONMENT:

Normal Office Environment.

PHYSICAL DEMANDS:

Extended time sitting, viewing a computer screen, writing, and typing. Regular use of computer keyboard and mouse. High volume of work and need for accuracy can be stressful. Some lifting and moving of files and boxes up to 15 lbs. may be required. Accuracy, keyboard dexterity, and speed in note taking and transcribing also required. The job sometimes involves pressure for document preparation for meetings as Administrators and committees rush to complete their respective tasks prior to document production deadlines. Additionally, the pressure for complete accuracy with the language of votes, which must meet academic and legal standards, results in a challenging work environment.

@Recruitment Range: Non-Exempt, $27.47 - $30.22 Hourly ($50,000 - $55,000 Annual)

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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Job No:
Posted: 11/8/2018
Application Due: 1/7/2019
Work Type:
Salary: