Grants Manager

Job description

Requisition # 2018-9559
Department Princeton Neuroscience Inst
Category Grants and Contracts
Full-Time / Part-Time Full-Time
Application Deadline


The Princeton Neuroscience Institute at Princeton University is searching for a Grants Manager to serve as a key member of our administrative team. The primary responsibility for this position is the administration and fiscal management of research grants and awards for our faculty, postdocs, students and research staff.


Specific responsibilities include but are not limited to:

Pre-Award Activities:
-Guide the PI through the application process, ensuring that requirements for each proposal are fulfilled as described by the program announcement
-Prepare budgets and budget justifications
-Prepare and/or review administrative documents required for applications
-Process subcontract agreements and contracts
-Prepare proposal submissions through COEUS, and sponsor systems (such as, ASSIST, Fastlane/, Proposal Central, NJSAGE), or directly to the funding agency/foundation as necessary
-Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
-Prepare Just-In-Time information at the sponsor's request

Post-Award Activities:
-Complete any paperwork necessary to set up the award and perform re-budgeting tasks as necessary
-Work with PI to carefully monitor effort and expenditures on sponsored awards and ensure compliance with appropriate rules and regulations
-Prepare forecasts and spending updates on research and departmental accounts for Principal Investigators

-Assist investigators with any administrative or budgetary sections needed for progress report submissions and close-out documents

-Assist Sponsored Research Accounting in preparing interim and final financial reports when needed

-Review salary and wage certifications 3 times a year for all research grants in Labor Accounting in addition to adjusting personnel effort as needed on a continuing basis
-Process journal entries to transfer erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
-Review invoices for sub-award payments
-Review and approve purchase orders/requisitions for equipment/supplies and other expense reports for compliance

-Review LAR and Recharge Center Billings for compliance and allocability
-Maintain PI Current & Pending Support documents

-Work with other universities and sponsors on the transfer or relinquishment of grant awards

-Communicate changes in policies, procedures and processes pertaining to sponsored research to faculty and staff

In addition, the Grants Manager will be expected to attend all relevant training classes and stay current with changes in policies, procedures and processes pertaining to sponsored research and financial management.

This individual will serve as the central interface between principal investigators, sponsors, Princeton's ORPA, CEFR, and Sponsored Research Accounting offices.


Essential Qualifications:

-Bachelor's degree with minimum of 4-6 years accounting, business and/or grant experience.
-Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.

-Detail oriented, with excellent organizational, interpersonal and communication skills

-Knowledge of proposal submission systems, particularly: NIH ASSIST, ProposalCentral, NJSAGE, NSF Fastlane/,

-Ability to multi-task, work independently, meet deadlines and maintain high level of accuracy and confidentiality in a fast-paced environment

-Strong budget development and financial analysis skills

-Ability to creatively solve problems and formulate/implement process improvements
- Ability to understand and support organizational goals, apply knowledge to achieve department goals.
- Ability to function effectively in a team-based environment.

- Computer skills: advanced skills in MS Excel and Adobe Pro, proficient in Word and Outlook.

Preferred Qualifications:

-Experience with University Systems and Software including PeopleSoft, Prime Financials, COEUS, Labor Accounting and the Information Warehouse.
-Familiarity with University Resources (ORPA, CEFR, Office of Finance and Treasury, Sponsored Research Accounting, RIA, IACUC, LAR).
-Familiarity with Princeton's administrative procedures and policies.

The final candidate will be required to pass a background check.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.

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Job No:
Posted: 11/8/2018
Application Due: 1/7/2019
Work Type: