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Office Manager

Job description



Hyde Park Campus

Department
30358 Bus-Deans Office

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and practice. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Launched in 2012, the Rustandy Center for Social Sector Innovation is the destination for people committed to tackling complex social and environmental problems. As Chicago Booth's social impact hub, the Center builds on the school's grounding in business fundamentals with experiential learning and research. Through programs and events in social innovation and social enterprise, the Center equips our community with the knowledge and tools to positively impact humanity.

Job Information

Job Summary:

The Office Manager focuses on the Rustandy Center's administrative and office operations. Responsible for financial processes and reporting, program logistics, database management, procurement, and the development and oversight of new operational processes and initiatives.

Responsibilities:

  • Work with the Director of Operations & Strategic Initiatives to prepare budget reports and financial forecasts for individual programs.
  • Process reimbursements, sponsorships, invoices, deposits, stipends, and awards for the Center's programs in a timely manner.
  • Manage use of shared Center space and resources and occasionally support center-wide events; e.g., room reservations, catering, setup, travel and lodging, etc.
  • Provide support to Executive Director and leadership team for expense processing, scheduling, and other administrative needs.
  • Support stewardship efforts by reviewing the Center's gift reports, managing donor records, writing acknowledgement letters, and corresponding with donors and sponsors to ensure their needs are met.
  • Maintain excellent record keeping and contribute to the Center's financial, events, and contact data tracking and analysis.
  • Manage vendor relations and handle the procurement of office materials for the Center, including gifts for Center programs and events as needed.
  • Serve as first point of contact for inquiries about the Center and its work. Provide excellent service and direction to students, faculty, staff, and visitors who enter the Center.
  • Develop and maintain strong relationships with University of Chicago and Booth departments including Accounting, Legal, Facilities, Faculty Services, IT, and HR to smooth and advance the progress of Center activities with these offices.
  • Other related duties as assigned, e.g., office mail and email, supply closets, catering, parking and dining reservations, work requests for University of Chicago and Booth Departments, etc.


Additional Requirements

Education, Experience or Certifications:

Education:
  • Bachelor's degree required.


Experience:
  • At least two years of administrative experience required.
  • Budgeting and database management experience preferred.


Technical Knowledge or Skills:
  • Technically adept and highly proficient user of MS Excel and Outlook required.
  • Demonstrated organizational and time management skills with keen attention to detail required.
  • Demonstrated excellent customer service skills required.
  • Creative and resourceful with strong problem solving skills and willingness to seek out, coordinate, and appropriately disseminate key information required.
  • Ability to work with frequent interruptions and successfully manage concurrent projects and deadlines required.
  • Highly responsive with excellent verbal and written communication skills required.
  • Ability to travel occasionally between Hyde Park campus and downtown and flexibility to occasionally work late or start early for Center events required.


Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-09-07-07:00

Remove from Posting On or Before
2019-03-07-08:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR02798

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

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Job No:
Posted: 11/8/2018
Application Due: 1/7/2019
Work Type:
Salary: