Foundation Gift Specialist

Job description

Job ID: 44363

Full/Part Time: Full-Time

Regular/Temporary: Regular


FSU Foundation


Analyze, Research and Record Gifts and Event Registrations:
Uses a variety of resources to identify donors and their relationships, with mindfulness of the tax, donor stewardship and reporting implications of their work. Maintains knowledge of basic tax code for charitable contributions, as well as guidelines established by the Council for Advancement and Support of Education. Reviews and analyzes data for accuracy, logic and relevance. Creates and updates donor database records. Performs queries and exports/imports in the database. Reconciles financial data in a variety of formats to ensure cohesive bookkeeping with the accounting database. Enters a variety of gift or event data with high level of accuracy and efficiency. Protects confidential information. Scans gift documentation.

Edit and Proofread:
Merges critical data into spreadsheet or word processing documents. Edits donor acknowledgement letters, pledge reminders and other correspondence, personalizing based on the complexity of the gift to continue the cycle of stewardship and future gifts to FSU.

Donor and Customer Service:
Communicates effectively directly with fundraisers, campus contacts and donors. Corresponds with a high level of written and verbal proficiency.

Other Duties as Required:
Performs simple gift projects as assigned by Assistant Director or Senior Director. Maintains information in a variety of formats including network files and digital images.


High school diploma/equivalent and four years of experience, to include one year working in a fiscal environment. (Note: post-high school education can substitute for experience at the equivalent rate.)

Experience using Microsoft Word, Excel and Outlook or equivalent software.
Excellent communication skills to include verbal and written proficiency.
Excellent organizational and administrative/clerical skills.
Customer service experience.
Strong math and language skills, to include the use of proper spelling and grammar.

*Applicants must upload a resume with their application.*


Ability to process complex financial data with a high level of accuracy.
Aptitude for understanding how information and business rules are structured.
Ability to communicate accuracy of work with other staff members, and ascertain and communicate production flow needs.
Aptitude for understanding how information and business rules are structured.
Ability to understand complex concepts.

Pay Plan

This is an USPS (University Support Personnel System) position.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

*Applicants must upload a resume with their online application.*

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 11/8/2018
Application Due: 12/6/2018
Work Type: