Administrative Support Specialist - Corporate and Foundation Relations and Gift Planning
Position Number: 00061301
Primary Function of Organization Unit: The mission of University Development within the Division of University Advancement (UA) at NC State is to facilitate communication, internally and externally, and to enhance the image of the University, to provide meaningful programs and service to alumni and friends, to build and sustain a strong volunteer leadership network; to raise money from private sources, to manage the collection, investment, and distribution of private gifts and private income for NC State University, to manage an effective alumni and development database and gift system, and to coordinate with the General Administration in areas of government and legislative priorities in Raleigh and Washington, D.C. In 2016, NC State launched the Think & Do the Extraordinary Campaign, the most ambitious fundraising effort in the history of the university with a $1.6 billion goal. Priorities include dramatically increasing endowment to benefit students and faculty, enhancing facilities and strengthening support for current operations.
Essential Job Duties: Reporting to the Executive Directors of Gift Planning and Corporation and Foundation Relations, the Administrative Support Specialist provides critical support for the University Development Office and specifically as administrative liaison to the Corporate and Foundation Relations and Gift Planning teams. As a key team member, he/she works independently to manage and coordinate all aspects of the duties required which includes finances, travel, reporting, events, communication and scheduling. The Administrative Support Specialist serves as a financial officer for the department ensuring the department budget is reconciled, invoices paid and P-card transactions are processed accurately and efficiently to ensure compliance with University Accounting policies and procedures. He/she will work proactively to generate, review and distribute reports to the team as needed, specifically information related to prospects and donors. Supporting and coordinating travel will be a critical task as well as facilitating communication with various constituencies including prospects, donors and volunteers. Occasional events, group meetings and programmatic projects will also be tasked to the Administrative Support Specialist to oversee and/or coordinate with colleagues in University Development and across campus. The ability to organize and prioritize work flows effectively is critical, as is the ability to develop detailed schedules, plans, status reports and track key project milestones to meet the varying needs of the University Development team. The Administrative Support Specialist performs these duties in a professional, confidential and positive manner, and demonstrates integrity, good judgment, and the ability to work well with a diverse team.
Department Required Skills: * Administrative/Secretarial experience such as office support, scheduling, correspondence composition, etc. * Office management experience * Ability to serve as a go-to across the university, visitors, etc. * Excellent communications skills, both written and verbal * Ability to convey and communicate in a professional manner to a broad audience including executives, academic administrators, faculty, staff, and external parties * Ability to manage and complete multiple tasks * Computer skills to include proficiency with Microsoft Office Suite: Word, Excel, and PowerPoint
Preferred Experience, Skills, Training/Education: * Associate or Bachelor's degree * Experience working in fundraising for a complex non-profit organization, preferably in a higher education setting. * Knowledge of NC State, its culture, mission, structure, and donors.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.