Program and Office Support Assistant

Job description

Gleacher Center – Downtown

3035102 Bus-Evening/Wkend MBA Prg & Se

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

The primary responsibility of the Program and Office Support Assistant is to provide programmatic and office operations assistance to the Evening MBA and Weekend MBA Programs at Chicago Booth. Groups supported include Admissions, Student Services, Student Life, Academic Services, Faculty Services, and Program Operations.

This is a part-time 15 hours/week position. Flexible hours available within office operating schedule (Monday – Friday, 9:30am-8pm.) Occasional Saturdays from 8am-5pm and occasional evening coverage (until 8pm) required.


  • Assist Program Operations staff by:
    • Providing front desk support, including but not limited to: opening/closing the office; maintaining a presence at the front desk; engaging with various populations via email, phone call, and in-person; and coordinating front desk operations.
    • Performing general office management, including but not limited to: supply maintenance and inventory; office appearance and orderliness; student file maintenance and oversight; and office machine operation.
  • Assist Admissions staff with various projects, including but not limited to: event preparation; event participant follow up; and inquiry management.
  • Assist Student Services, Student Life, and Academic Services with various projects, including but not limited to: event preparation; academic form and communication processing; graduation coordination; and event logistics support.
  • Assist Faculty Services staff with various projects, including but not limited to: managing the student mail foldering project and facilities; assisting with maintenance of the Gleacher Center Faculty Suite; and executing various quarterly special projects.
  • Use judgment and discretion to direct questions and information to appropriate staff members in the Evening MBA and Weekend MBA Programs Office.
  • Assist members in the Evening MBA and Weekend MBA Programs Office with other projects, tasks, and duties as assigned.

Additional Requirements

Education, Experience or Certifications:

  • High school diploma/GED required.
  • Bachelor's degree preferred.

  • At least one year of administrative experience preferred.

Technical Knowledge or Skills:
  • Attention to detail required.
  • Excellent organizational skills required.
  • Outstanding written and verbal communication skills required.
  • Customer service orientation required.
  • Proficiency and comfort with computers and technology required.
  • Ability to identify priorities, multi-task, and meet demanding deadlines required.
  • Ability to recognize and resolve or refer problems in a calm and direct manner required.
  • Ability to keep information confidential required.
  • Ability to communicate with discretion, clarity, tact, and courtesy required.
  • Ability to manage working relationships with one direct supervisor and numerous task/project coordinators required.

Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Part time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 11/8/2018
Application Due: 1/7/2019
Work Type: