Director of Financial aid

Job description

Position Title Director of Financial Aid Position Number   Job Description Summary

The Director of Financial Aid works under general direction of the Vice President of Enrollment Management and supervises and manages departmental functions and responsibilities.

Major Duties

• Remains informed of current federal, state and institutional regulations; ensures Financial Aid staff are trained accordingly; enforces policies and procedures.
• Assists staff with difficult or complicated situations.
• Directs personnel in the preparation of required reports; review reports for accuracy and completeness; updates federal participation agreements as needed.
• Develops and maintains the department budget; approves purchases.
• Approves payroll reports.
• Prepares the FISAP Report, IPEDS Report, New Year Set-up, and College Board Survey.
• Represents the department to internal and external constituents.
• Determines student eligibility for financial aid; awards funds as appropriate; forwards records to Department of Education for payment; balances program funds.
• Counsels with students/parents concerning financial aid procedures, regulations, and special circumstances.
• Lead and/or serve on various internal committees
• establish and coordinate all operational processes for the Office of Financial Aid, including supervision of all departmental employees
• plan and conduct financial aid workshops for prospective and continuing students, as well as faculty and staff;
• oversee processes involving the Federal Work-Study Program;
• engage in outreach to the community for work-study opportunities, as well as for prospective students;
• Performs related duties.

Knowledge Required by the Position

• Knowledge of federal, state and institutional policies and procedures related to student financial aid.
• Knowledge of program eligibility requirements.
• Knowledge of computers and job-related software programs.
• Demonstrated skills in the supervision of personnel.
• Demonstrated skills in the analysis of problems and the development and implementation of solutions.
• Skill in oral and written communication.

Supervisory Controls

he Associate Vice President, Enrollment Management assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department a


Guidelines include the East Georgia State College Staff Handbook, state and federal regulations, the Higher Education Opportunity Act, The Official Code of Georgia, and Board of Regents policies and procedures. These guidelines require judgment, selection and interpretation in application. This position develops department guidelines.

Complexity/Scope of Work

• The work consists of varied management and supervisory duties. Frequent regulation changes contribute to the complexity of the position.
• The purpose of this position is to direct the operations of the college’s Financial Aid Office. Success in this
position ensures that federal, state and institutional aid is awarded correctly and efficiently.


• Contacts are typically with co-workers, other college personnel, students, parents, high school counselors, and members of the general public.
• Contacts are typically to provide services, to give or exchange information, to resolve problems, or to motivate or influence persons.

Physical Demands

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility

This position is responsible for the overall management of the Financial Aid Office. Direct supervision over Assistant Director of Financial Aid (1), Compliance Manager (1).

Minimum Qualifications

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require four years of related experience.
• Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.

Preferred Qualifications   Requested Updates/Changes to Position Description

Changes and updates are in yellow highlight on the job description attached to the email forwarded to Human Resources.

Posting Detail Information AA/EEO Statement

Individuals who need reasonable accommodation in order to participate in the application process should contact the Office of Human Resources at 478-289-2035. Deaf and Hard of Hearing callers may access our campus phone numbers by utilizing your state relay service (such as the Georgia Relay Service) or by utilizing Video Remote Services. East Georgia State College is an Affirmative Action, Equal Opportunity and Tobacco-free Institution, Federal law requires ID and employment eligibility verification prior to employment. Georgia is an Open Records state. East Georgia State College (EGSC) is an associate and baccalaureate degree granting, residential, liberal arts state college of the University System of Georgia, providing its students access to both academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of East Georgia State College.

Complete College Georgia

East Georgia State College strives to create and maintain a learning environment maximizing the opportunity for each student to succeed. Each individual student’s academic success is important. Accordingly, every employee of the college has a responsibility to carry out his/her position duties in a manner which enhances the learning environment and communicates that message to students each working day.


This position description describes the specific duties and responsibilities of this position. In addition, each EGSC staff member has the responsibility to contribute as needed to other projects and initiatives to assure that EGSC carries out its mission and attains its vision. This may, from time to time, require active participation on committees or performance of other duties not specifically described in this position description.

Open Date 11/06/2018 Close Date   Open Until Filled No Background Check

An offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with East Georgia State College, as determined by East Georgia State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials, and if applicable, a satisfactory credit check, Motor Vehicle Record (MVR), physical and drug screening.




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Job No:
Posted: 11/7/2018
Application Due: 12/31/2018
Work Type: