Accounting Assistant II -Business School- Job ID# 40974

Location
Saint Louis, Missouri
Posted
Nov 07, 2018
Institution Type
Four-Year Institution

POSITION SUMMARY:
This position is an integral part of the Accounting Department for the Olin Business School, supporting day-to-day financial operations. This position acts as the accounting representative for Olin’s departments and is responsible for all aspects of financial document processing, including, but not limited to, processing all accounts payable and accounts receivable functions in accordance with University policies and procedures. This position provides customer service support to faculty, staff, and students.

WHEN APPLYING, PLEASE REFERENCE JOB ID# 40974

PRIMARY DUTIES AND RESPONSIBILITIES (Essential Functions):

1. Financial Operations

  • Serve as the Accounting Department Representative for operational and support departments at Olin Business School. This position is the department’s initial point of contact for assistance with business services
  • Act as purchasing agent for department. This requires understanding departmental needs, budget restrictions, and policies and procedures. Work with department, University purchasing staff and vendors to evaluate needs, seek suitable products and services, and negotiate reasonable prices. Assist department staff and Associate Director of Accounting with creating request for proposals (RFP).
  • Responsible for complete processing of financial transactions. This includes check requests, travel reports (domestic and international), travel advances, purchase orders, procurement card transactions, interdepartmental invoices, free balance invoices, journal entries, and wire transfers.
    • Requires thorough and up to date knowledge of Olin Business School and Washington University policies and procedures to ensure all expenses adhere to spending guidelines. Must ensure efficient, accurate, and timely completion of all transactions. Must also ensure financial transactions have proper approval, suitable supporting documentation and valid business purpose.
    • Advise and resolve any compliance issues.
    • Requires specific knowledge of the purpose of multiple accounts and subclass object codes. In consultation with department management and Accounting Department, determine appropriate account to be charged.
    • Acts as liaison between vendors, departments, OBS Accounting and University Accounts Payable. Collaborates to resolve any questions or issues.
    • Functions as point of contact for faculty, staff, and students seeking reimbursements for business or travel expenses.
    • Reviews purchases for addition to floater insurance inventory as appropriate.
  • Provide support for annual budget and monthly reporting process. Monitor account balances, maintain open encumbrances, and process journals.
  • Assist with fiscal year-end closing process.
  • Serve as backup for Olin accounts receivable and payroll functions.
  • Assume document processing responsibilities for other Accounting Assistant staff as needed for proper workflow.

2. Train faculty, staff, and students on policies and procedures. Assist with creating or updating documentation on procedures and policies.

3. Assist Associate Director of Accounting with projects and perform other duties as assigned.

MINIMUM EDUCATION/EXPERIENCE:

  • High school degree
  • Minimum three to five years of accounting/bookkeeping experience in a complex university or business environment
  • Experience working with financial accounting systems
  • Proficiency in MS Office applications, especially Excel and Word

PREFERRED EDUCATION/EXPERIENCE:

  • Bachelor’s degree
  • Working knowledge of/experience with University’s systems, policies, and procedures preferred

SALARY RANGE:
The hiring range for this position is $17.14 - $21.85 per hour.

JOB TYPE/SCHEDULE
This position is full-time and works approximately 37.5 hours per week.

DEPARTMENT NAME/JOB LOCATION:
This position is in the Department of Administration in the Olin School of Business School at the Danforth Campus.

WORKING CONDITIONS / EQUIPMENT:
Normal office environment, typically sitting at desk, occasional lifting (>25lbs), Ability to work in a multi-level office building and to travel by walking and use of vehicle to on and off campus locations.

BENEFITS:

  • Retirement Savings Plan
  • 22 vacation days
  • 8 Paid Holidays
  • Sick Time
  • Tuition benefits for employee, spouse and dependent children
  • Free Metro Link/ Bus pass
  • Free Life Insurance
  • Health, Dental, Vision
  • Health Savings Accounts (HSA)
  • Long Term Disability Insurance
  • Flex Spending Plan
  • Other Benefits

Human Resources website (hr.wustl.edu)

EOE STATEMENT:
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.