Administrative Secretary, Finance & Administration

Job description

Administrative Secretary, Finance & Administration

Posting Number: 0000835

PS Position#: 00000052

Position Status: Full-Time

Salary: Starting salary range of $34,057 - $37,463 is based on the Lee College Classified Staff Salary Scale, B23. Placement on scale is commensurate with education and related work experience.

Department: VP of Finance & Administration

Job Summary/Basic Function:
Duties and responsibilities include, but are not limited to:

  • Maintain annual financial and administrative services timeline for reoccurring action items, contracts, leases, reports, inter-local agreements, certificates of deposits, and required reporting.
  • Create internal and external correspondence; distribute departmental information and reminders.
  • Receive and route incoming calls and mail.
  • Maintain and assist in the preparation of Board Action Items.
  • Develop monthly meeting agendas and distribution of minutes.
  • Process credit card reports.
  • Monitor and assist in preparing departmental budgets.
  • Ensure Financial Services and Administrative Services web pages are accurate and up to date with financial reports, annual budget, and annual audit reports.
  • Maintain contract and lease document files.
  • Perform research and data compilation for various internal and external reports/surveys pertaining to the Finance and Administration areas.
  • Provide project summaries on building construction and other large projects.
  • Assist in keeping procedure manuals up to date.
  • Maintain VP and Controller calendars.
  • Arrange staff and business meetings.
  • Make travel arrangements for VP and Controller.
  • Perform routine clerical jobs such as copying, faxing, scanning, and filing.
Additional duties and responsibilities may include, but are not limited to:
  • Provide clerical support as needed to Finance & Administration departments.
  • Work with general public, students, and outside agencies.
  • Assist office visitors.
  • Manage office supplies.
  • Perform other duties as assigned.
Excellent college benefits accrue with this full-time position. This is a security sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications:
  • Associate’s (or higher) degree or successful completion of sixty (60) college credit hours
  • Three (3) years of related work experience
  • Knowledge of office equipment: telephone, PC, printer, copier, fax, and scanner
  • Demonstrated experience working with Microsoft Word, Excel, Power Point, Outlook, and Internet
  • Ability of communicate effectively both orally and in writing
  • Ability to multi-task
  • Organized in keeping detailed files and records
  • Ability to maintain effective working relations with college personnel and outside entities

Preferred Qualifications:

Campus/Location: Main Campus - Baytown, TX

If other, provide location:

Close Date: 11/20/2018

Open Until Filled: No

Special Instructions to Applicants:
This position requires applicants to attach the following documents: resume, cover letter, and copies of transcripts for all completed college work. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.

To apply, visit

Lee College is an Equal Opportunity/Affirmative Action Employer, which encourages applications from qualified females, minority groups, veterans, and disabled individuals. It is the policy of Lee College to fully comply with the equal opportunity provisions of all applicable regulations and not to discriminate against any employee or applicant for employment because of gender, disability, race, color, age, religion, national origin, or veteran status in areas such as recruitment, selections, training, promotion, demotion, layoffs, terminations, rates of pay, or any other forms of compensation or benefits.

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Job No:
Posted: 11/7/2018
Application Due: 11/21/2018
Work Type: