Program Coordinator - School of Social Work (104877)

Job description

Program Coordinator

Illinois Behavioral Health Workforce Education, Learning & Leadership
HRSA Scholars Program

School of Social Work

The School of Social Work seeks applications for a Program Coordinator for the grant-funded Illinois Behavioral Health Workforce Education, Learning & Leadership (BHWELL) HRSA Scholars Program. This is a 80% FTE, 12-month appointment. The Program Coordinator will work under the leadership and supervision of the Project Director/Principal Investigator (PD/PI).

The Program Coordinator provides administrative support to Principal Investigator (PI) and other grant team members, develops strategies and leads student and site recruitment efforts, and builds relationships and strong communication networks among internal partners at the School of Social Work as well as external partners.

Primary Duties and Responsibilities:

Program Implementation and Communication among Stakeholders

  • Coordinate and/or maintain BHWELL program calendar, events, meetings, email account, mailing list, and action items in an organized manner
  • accessible to team;
  • Create and distribute minutes, newsletters, event flyers, announcements, and letters using templates and in collaboration with the PI;
  • Maintain clear communication with the PI on all aspects of program implementation, e.g., weekly de-briefing and updates at team meetings;
  • Build rapport and work well with BHWELL team, SSW teams (student affairs, development/CEU office, and field education office), and external partners;
  • Use tools such as Microsoft Outlook, Excel, PPT, Skype, Zoom, and Box for communication and collaboration among BHWELL stakeholders;
  • Schedule and participate in weekly Rapid Cycle Quality Improvement (RCQI) team meetings;
  • Offer administrative and logistical support for Interprofessional Education events required under HRSA and developed by PI or team;
  • Partner with SSW CEU office and BHWELL Team to coordinate and plan annual CEU event on topic relevant to grant;
  • Develop social media presence and utilize website to educate and communicate about BHWELL and Integrated Care using visuals, photos, video, and
  • student testimonials;
  • Communicate with BHWELL scholars from acceptance through courses, field work, and post-graduate employment for HRSA tracking & to support their
  • career and professional development;
  • Assist in preparing semi-annual grant reports and monthly reports;
  • Partner with PI to communicate with and involve the Advisory Board;
  • Help orient new team members and others to BHWELL as needed;
  • Duties as assigned to support overall program coordination and success.

Student Recruitment and Outreach Initiatives
  • Implement and enhance strategic plan for student recruitment;
  • Work closely with SSW student affairs team to plan and lead BHWELL recruitment activities, which may include occasional evenings and Saturdays;
  • Recruit 30-40 currently enrolled MSW students to BHWELL each year;
  • Strategically target prospective students from rural and underserved areas in Illinois to apply to the online/hybrid iMSW program and BHWELL;
  • Maintain clear records of all outreach efforts and recruitment events;
  • Manage the BHWELL application process; review applications, schedule and conduct brief interviews online, summarize impressions for PI and team;
  • Communicate with applicants throughout the process and keep applicants informed of timeline, learning events, resources, and decisions.

BHWELL Field Site Development
  • Implement strategic plan for outreach to rural and underserved areas and healthcare organizations in collaboration with PI, SSW field office, and
  • external partners on the grant;
  • Conduct phone or in person meetings to discuss BHWELL with potential sites, screen for BHWELL eligibility, identify integrated care learning
  • opportunities, explain requirements, and build trust and rapport with partner sites;
  • Maintain clear and accessible contact management records for the team;
  • Build synergy between efforts to recruit students and field placements from the same rural/underserved communities to establish sustainable
  • collaborations;
  • Partner with team to develop and distribute materials and trainings to BHWELL sites, field instructors, students, and rural healthcare partners to support
  • on-going learning and diffusion of Integrated Care models, including occasional site visits.


Required: Bachelor's degree in social work, social science, management, communication, or related discipline.

Preferred: BSW or MSW preferred


Required: Two years of experience in project management.

Preferred: Experience in higher education with student recruitment, program management and development, and/or communications. Experience working with healthcare systems, rural organizations, and students preferred.

Successful candidates will have outstanding organizational skills, time management, and problem-solving abilities. Professionalism in communication, presentations, and interpersonal interactions (phone, email, in-person). The ability to set goals and work autonomously as needed with high attention to detail, as well as work effectively on teams and offer administrative support toward common goals. High level of initiative and commitment to student development needed. Proficient with technology including Word, Excel, and Outlook and able to learn virtual communication platforms such Skype, Zoom, etc. Commitment to diversity and to the health and well-being of diverse rural and underserved communities. A background in or knowledge of Social Work education is highly preferred.

This is a part-time (80%), Civil Service Program Coordinator position appointed on a 12-month service basis. The proposed start date is as soon as possible after the closing date. Salary is commensurate with education and experience.

Application Procedures
To apply for this position, please create a candidate profile at and upload your cover letter, resume (months and years of employment must be included), and academic credentials (transcripts or diploma) by November 20, 2018. An online application will require names and contact information including email addresses for three references. In order to be considered as a transfer candidate, you must apply for the position. Applications not submitted through this website will not be considered. For further information regarding application procedures, you may contact [email protected].

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: School of Social Work
Category: 2-Administrative
Title: Program Coordinator - School of Social Work (104877)
Open Date: 11/06/2018
Close Date: 11/20/2018
Organization Name: School of Social Work





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Job No:
Posted: 11/7/2018
Application Due: 11/28/2018
Work Type: