Administrative Specialist II

Job description

VC-Finance and Administration

Proposed Salary Range

Closing: 11/26/17

Type of Employment: Staff

Employment Status: Full time (29-40 Hrs)

Location: ASU-Jonesboro

Position Summary:

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency/institution policy.

Duties & Responsibilities:

Our Administrative Specialist II serves as receptionist for the Finance and Administration Division by greeting, answering phones and directing visitors.

Assist new hires with completion of employment documents including I-9's, W-4's, and payroll information.

Serves as a liaison with various internal and external constituents to schedule conference rooms and other events.

Picks up and distributes departmental mail on a daily basis.

Processes Exit Interviews, Employment Verification requests as well as Employee Status forms and other personnel related documents.

Provides exceptional customer service within a team environment.


Ability to analyze documents to determine compliance with rules, regulations, and
procedures; effectively communicate both orally and in writing and ability to provide exceptional customer service.

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed


Proficient in Microsoft computer applications and ability to work with diverse software packages related to higher education.

Minimum Qualifications:

The formal education equivalent of a High School Diploma and two (2) years of experience in a specialized or related area applicable to work performed.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Qualifications Review Committee.

Arkansas State University is a public, multi-campus higher education system with enrollment in excess of 22,000 students. Approximately 14,000 students attend the Jonesboro campus where the student body is diverse. The campus has a renewed focus on international student recruitment and capital campaign development. Jonesboro has a population of approximately 67,000 and is located 70 miles northwest of Memphis (

EEO Statement: It is the policy of Arkansas State University to provide equal employment opportunity to all qualified persons; to prohibit discrimination against any employee or applicant for employment because of race, color, ancestry, religion, gender, age, disability, genetic information, national origin, status as a veteran or other status protected by law; and to promote the full realization of equal employment opportunity through a positive continuing program of affirmative action.





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Job No:
Posted: 11/7/2018
Application Due: 11/18/2018
Work Type: