University Educational Assistant 3
Job Title: University Educational Assistant 3
Job ID: 2019193
Location: Storrs Campus
Full/Part Time: Full-Time
The University of Connecticut Controller's Office is seeking applications for a University Educational Assistant 3 (UEA 3) to perform a full range of confidential support services in support of the Controller's Office business operations and to provide administrative support to the Controller's Office management team. This position requires a general understanding of office operations as well as the ability, skill and professionalism to serve as a resource to the University community.
DUTIES AND RESPONSIBILITIES
Responsibilities include: supports office operations following established policies and procedures; completes necessary paperwork and assists in preparing and monitoring various processes and procedures for conformity with standard practices and guidelines; provides office support such as answering phones, responding to inquiries or referring complex and non-routine issues to the supervisor, appropriate manager or director with relevant background material; typing and drafting correspondence, screening and distributing incoming mail and maintaining department supplies; provides general information regarding departmental policies and procedures; researches highly sensitive and confidential issues; collects and compiles data and information that may be used to develop strategies, plans and/or contract proposals for collective bargaining purposes; maintains department files and record-keeping systems to include archiving and cross-indexing for all departments using systems such as FileNet; manages calendars to include scheduling and arranging meetings, conferences, special events and travel as needed; prepares purchase orders, travel authorizations, and reimbursements; serves as a liaison and primary resource to University Departments and other constituents; participates in cooperative efforts to provide administrative support to Departmental Managers or Directors; serves as a backup for extended or intermittent periods of time for the Executive Assistant to the Controller when needed; provides confidential support for all staff in in the annual evaluation performance process; and initiates, coordinates and completes job searches for employees and students to include onboarding and departmental orientation.
Associate's degree and three to four years of experience in a responsible support position; excellent organizational and administrative skills and an ability to resolve routine administrative problems efficiently, effectively and independently; must be able to effectively communicate in both writing and orally with a diverse population; proficiency using Microsoft Office Suite; excellent interpersonal skills.
Bachelor's degree; knowledge of Kuali Financial Systems, HuskyBuy (Jaggaer), CORE-CT/Smart HR, UConn travel applications (Concur), and website management; experience working in a higher education environment; demonstrated experience or ability to work in a fast pace environment.
This is a full-time, twelve month, confidential/exempt position, requiring the successful candidate to work 40 hours per week.
Please upload a cover letter, resume, and contact information for three (3) professional references online via UConn Careers, (www.jobs.uconn.edu), Staff Positions (Search # 2019193).
Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019193)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on November 20, 2018.
All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.