Project Coordinator

Location
Stanford
Posted
Nov 06, 2018
Institution Type
Four-Year Institution


Project Coordinator

Stanford University

Job Number:
81051


Job Classification Title: Administrative Associate 3
JCC: 4103
Grade: F
One year fixed term



Project Coordinator:
The College Transition Collaborative (CTC) lab in the Department of Psychology is looking for a full time Project Coordinator.

Our work helps colleges and universities better understand how their students experience moments of transition or difficulty, and adopt psychologically-informed practices that convey to all students they are valued, respected, and can excel. CTC's work has helped support greater engagement, retention, and completion for students at diverse colleges and universities across the United States, particularly for traditionally marginalized groups such as students of color, first-generation students, and low-income students. To learn more, please visit our website: collegetransitioncollaborative.org.

The Project Coordinator will manage the ongoing project workplans of our research practice partnerships including leading communication with internal and external stakeholders to monitor and advance progress. Core duties include: maintaining and updating workflows, monitoring project scope and schedule, leading communication with external project partners, school partners, and PIs to facilitate the feedback process, monitor progress and assist with time management, build and maintain relationships, and provide high level administrative support to the lab.

The Project Coordinator will be an essential team member who: is passionate about efforts to improve equity for marginalized and underrepresented populations, particularly through an educational and psychological lens; is comfortable in a complex, collaborative work environment; is able to multitask and manage competing priorities; communicates clearly and professionally with varied audiences (i.e., researchers and practitioners). Familiarity with social psychology or educational psychology theory and research, familiarity with quantitative and qualitative research, and experience working with IRBs is preferred.

**A strong internal candidate has been identified for this position**

CORE DUTIES*:
  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
    * - Other duties may also be assigned


    MINIMUM REQUIREMENTS:
    Education & Experience:
    High school diploma and four years of administrative experience, or combination of education and relevant experience.


    Knowledge, Skills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.



    Certifications and Licenses:
    None



    PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.



    WORKING CONDITIONS:



    WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.



    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.


    Job:

    Location: School of Humanities and Sciences, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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