Operations Support Coordinator (ASC II)

Job description

Job Title: Operations Support Coordinator (ASC II)
Job ID: 13622
Full/ Part Time: Part-Time
Job Code: 1035
Department: College of Arts and Humanities - Media, Comm and Journalism

To view full job description including minimum qualifications: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13622

Apply directly online: http://jobs.csufresno.eduSalary:

Salary Range: $1,557.50 - $2,737.50
Anticipated Hiring Salary: $1,557.50

Note: This part-time(equivalent to 20 hours per week) position is temporary and expected to terminate on or before May 31, 2019. Extension of this assignment is contingent upon sufficient additional funding and satisfactory performance. Eligible for medical, dental and vision benefits plus paid vacation, sick leave, etc.


The Media, Communications and Journalism (MCJ) Media Operations Support Coordinator is responsible for the day-to-day clerical, administrative and secretarial support functions of the department's various media organizations. This includes working closely with the MCJ Department Chair and faculty members to ensure that student media secures sufficient funding to provide learning opportunities for students in the department and in a number of other majors across campus. Students are involved in creation of editorial content, advertising sales and design, business and accounting, marketing and delivery. The Operations Support Coordinator understands and analyzes complex problems from a future-oriented and broad interactive perspective and readily develops proactive solutions that integrate strategic goals into tactical operations. The Operations Support Coordinator will make all efforts to ensure that all students involved with MCJ's media programs are provided the training opportunities needed to be successful in their various roles.

Position Summary:

	Handlepurchasing functions including, but not limited to, invoices, estimates, requisitions, direct pays, capital purchases, contractor bids, coordinates student assistant travel transportation, accommodations and conference arrangements	
  • Hireand payCollegian student assistants through PeopleSoft HR reports
  • 	Create, maintainand securestudent assistant personnel records, determines pay, posts and distributes a payroll schedule, directly supervisestudent assistants as needed, and provides job verifications	Serveas a Satellite Cashier, overseethe collection of advertising fees and deposits, and collecton delinquent local and national advertiser accounts	Maintainasset list that includes furniture, fixtures and equipment while overseeing and ensuring the general security of office space	Assistin developing new publications and digital products	Work in conjunction with Advertising & Public Relations Faculty Adviser (APA) to monitor goals and progress toward meeting those goals on a weekly, monthly, quarterly and annual basis	Workin conjunction with APA and student managers to develop various products to ensure advertising revenue supports the news operations	Assistand workalong with the distribution manager in creating outreach programs throughout the school year to promote the student media both on and off campus	Provide guidance to the News Team withplanningand organizingnumerous programs annually to ensure that the student population is aware of the various student media offeringsincludingnewspaper distribution, campus fairs, and other promotional activities and products	Utilize Social Media marketing	Recruit, hireand trainthe delivery team	Attend additional training and maintain skill currency as appropriate to effectively complete assignments	Perform other job-related duties and special projects as assignedKnowledge, Skills & Abilities:

    	Working knowledge of related university and college policies, and procedures	Thorough knowledge of English grammar, spelling and punctuation	Excellent computer skills and proficiency with a variety of computer applications including Microsoft Office Suite, spreadsheets, databases, calendaring and email	Skilled in planning, implementing, and managing multiple projects to meet deadlines with a finished and effective product	Demonstrated excellent oral and written communication skills	Strong organizational and people skills	Demonstrated sound judgment, tact and willingness to take initiative	Demonstrated ability to perform business math, analyze budgets and make accurate projections requiring some inference	Knowledge of accepted bookkeeping practices	Ability to:	
      		Analyze, interpret, compile, integrate and present data and recommendations to faculty and administration that is critical to the day-to-day operation of the programs		Express ideas and concepts in one-on-one or small group situations		Review operational and procedural problems and develop summaries and recommendations of proposed solutions		Develop clear, concise and complete reports, records, correspondence and other written documents		Understand problems from a broader perspective and anticipate the impact of problems and solutions on other areas		Initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside of the University		Establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds		Exhibit high standards of ethical conduct, confidentiality and professionalism in dealing with sensitive matters		Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations		Use negotiation and persuasion skills to achieve results and expedite projects	
    		A history of regular attendance and positive performance evaluationsEducation and Experience:

    	Equivalent to the completion of a high school program or technical/vocational program	Four years of progressively responsible experience in an administrative assistant capacityPreferred Skills:

    	Bachelor's degree with a major in marketing, journalism, accounting, business administration, finance, public administration or a closely related field	One or more year of governmental or fund accounting experience	Demonstrated skills and experience working with a media organization

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    Job No:
    Posted: 11/6/2018
    Application Due: 11/21/2018
    Work Type: