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Program Coordinator

Job description

Position Number: 00041231

Primary Function of Organization Unit: Division of Academic and Student Affairs Mission, Values & Objectives We promote the success of the whole student. In collaboration with our colleagues across campus, we prepare students to succeed academically, professionally and personally, to embrace a commitment to lifelong learning, and to become informed, engaged, and productive citizens. Leadership and Civic Engagement complements the classroom academic experience through high impact programs and services that empower and equip students with skills, knowledge, and tools to be leaders who forge paths for positive change. We provide opportunities for critical reflection and exploration of personal values, and students learn how to successfully lead teams with an inclusive lens, facilitate change, and maximize success in a multicultural environment. Leadership and Civic Engagement creates a community where students feel at home, have a healthy sense of belonging, and feel supported as they lead, engage, and grow. The mission of the department is to provide students with the knowledge, tools, and experiences to practice socially responsible leadership. Leadership and Civic Engagement envisions bold and authentic leaders who work collectively to forge a socially just world for all people. Major departmental programs and initiatives includes the Alternative Service Break Program, with 25+ domestic and international fall, winter, spring, and summer experiences; the week-long LeaderShape Institute; a cohort style Leadership Development Program; a leadership certificate program; the Leadership and Civic Engagement Ambassadors program; Voter Engagement and Education; three university academic credit courses; service and community engagement programming. The department also maintains a robust service portal, which connects students with community-based service needs.

Essential Job Duties: - Serve as department front-line and resource to students, staff, faculty, and external partners. - Serve as primary bookkeeper for Leadership and Civic Engagement - Interact with senior administrators and administrative units at the University (such as the Chancellor's Office, and the Vice Chancellor and Dean) to address student and departmental needs. - Maintain accounting records for departmental programs and multiple types of budgets including gift and enhancement accounts, student fee accounts, and program specific budgets. - Coordinate reconciliation of office finances and prepare monthly budget reports or all accounts related to Leadership and Civic Engagement. - Project future expenses for program continuation, development, and implementation - Establish, develop, and redesign adequate internal administrative mechanisms and processes, using best methods to meet departmental needs. - Compile and maintain accurate contact information for alumni, donors, community partners, and vendors. - Develop multifaceted reports to be utilized in a variety of areas. - Maintain and develop effective relationships and partnerships with students, staff, faculty, alumni, vendors, community and external partners, and donors where needed. - Create and implement systems for technology and equipment and check out. - Troubleshoot and provide technical support for the service and volunteer engagement portal. - Work with university and community partners to effectively use service and volunteer engagement portal. - Understand the purpose and impact of each departmental program and initiative, in addition to the associated policies and practices. - Manage the Leadership and Civic Engagement Ambassadors program, including supervision of Student Coordinator and 15+ Ambassadors. - Provide leadership of coordinating and executing the MLK Jr. Day of Service. - Coordinate and support departmental and awards recognition initiatives, including the Leader of the Pack Program and end of the year recognition. - Provide coordination support and assistance for all departmental programs, including the Leadership Development Program, Alternative Service Break, Civically Engaged Scholars Program, Feed the Pack Pantry, and other annual or special project initiatives. - Ensure program compliance with university policies and procedures. - Coordinate and facilitate departmental presentations and workshops, and represent the department at university and community sponsored programs and activities. - Develop and maintain an effective and timely communication strategy for alumni, donors, and external partners. - Recruit, select, train, and supervise student staff. - Conduct training, in partnership with staff, for current and new leaders and employees regarding budget policies/procedures. - Coordinate departmental student staff training and development curriculum and activities. - Provide support to other major program areas including the Leadership Development Program, Alternative Service Break, Civically Engaged Scholars Program, MLK Jr. Day of Service, and other annual or special project initiatives.

Minimum Education/Experience:

Department Required Skills: - Commitment to diversity and inclusion - Ability to interpret, understand, and carry out policies, procedures, and programs - Excellent interpersonal, verbal, and written communication skills, and the ability to communicate with a variety of audiences - Ability to exercise confidentiality - Ability to manage and prioritize multiple tasks. - Ability to facilitate and manage the flow of work for multiple processes and procedures. - Ability to work collaboratively - Understand and apply use of Microsoft applications (Word, Excel, PowerPoint)

Preferred Experience, Skills, Training/Education: - Demonstrate a commitment to social justice advocacy and the advancement of cultural fluency. - Previous administrative management and budgeting experience preferred - Previous experience coordinating, leading, and/or managing student programs within a University environment - Experience with software such as WordPress, Microsoft applications, and Google suite products preferred - Ability to train an audience of various skill level/experience. - Experience working in and positively contributing to a diverse student-centered environment - Current knowledge of trends in higher education -- specifically leadership, civic engagement, diversity, and inclusion. - Knowledge of inter-relationship of all departmental functions and program areas. - Demonstrated experience troubleshooting and solving complicated, sensitive, or unusual problems of an individual or departmental nature. - Must understand and apply appropriate protocols at all levels of the institution

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

 

 

 

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Job No:
Posted: 11/6/2018
Application Due: 11/6/2019
Work Type:
Salary: