Administrative Coordinator - Academic Support, The Fletcher School-18001798

Job description

Job Description

Administrative Coordinator - Academic Support, The Fletcher School-18001798

The Fletcher School of Law and Diplomacy is the United States’ first professional graduate school of international affairs. Since 1933 Fletcher’s multi-disciplinary education in international relations, law, and business, has prepared the world’s leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The Fletcher School seeks to fulfill its mission in the most environmentally sensible way possible.

The Finance and Administration department encompasses all administrative functions for The Fletcher School including finance, personnel management, research administration, faculty affairs and faculty support, payroll, convocation and commencement, facility improvements and maintenance, and the student dormitory. The organization is also responsible for managing faculty and administrators’ visas and certifying student Veterans’ Administration eligibility.

Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. S/he will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.

Basic Requirements:

  • High school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
  • Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
  • Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
Preferred Qualifications:
  • College degree with 3-5 years of experience working with college/university faculty and administrators.
  • At least 5 years of recent experience working effectively with diverse students, administrators, and faculty members.
  • Excellent written and verbal communications skills.
  • Background in customer service.
  • Previous payroll processing experience.
  • Experience coordinating and improving Faculty Affairs processes.
  • Knowledge of J-1 and H-1B visas processes and policies.
  • Experience as a School Certifying Official for VA education benefits.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

Primary Location: United States-Massachusetts-Medford/Somerville
Job: Administration
Organization: Academic Support-Fletcher
Employee Status: Regular
Schedule: Full-time
Job Posting: Nov 5, 2018, 10:56:21 AM





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Job No:
Posted: 11/6/2018
Application Due: 11/21/2018
Work Type: