Program Manager, UIF

Job description

Program Manager, UIF

Stanford University

Job Number:

Title: University Innovation Fellows Program Associate
Job Code: 4121 Job Grade: H FTE: 100%, Exempt Location: The Hasso Plattner Institute of Design (“the”) School of Engineering, Stanford University
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

School of Engineering website:
The at Stanford:
At the Stanford, students and faculty from across the University come together to solve problems in a human-centered and creative way. A strategic initiative of the School of Engineering, the is an exceptional innovation and collaboration space at Stanford and is a thought leader and a pioneering model for design and innovation programs across the world.
The University Innovation Fellows Program:
The University Innovation Fellows program empowers students and faculty to become agents of change at their schools. The Fellows are a global community of students leading a movement to ensure that all students gain the attitudes, skills and knowledge required to compete in the economy of the future and address complex global challenges. Faculty in our program support both Fellows as well as attend our Teaching and Learning Studio workshop to learn new ways of teaching that unlock the full potential of their students.
The position:

The University Innovation Fellows program seeks a Program Associate to be our operations wizard. You will provide critical operational support, specifically with regards to finances and events management. You will play a key role on our team, performing a broad range of duties, with the ultimate goal of creating a delightful and transformative experience for the many students and faculty from all over the world who participate in our programs. Our events are life-changing and magical (we've even organized a concert by an Emmy-nominated singer!), both for the participants and for our team. You will contribute your own fairy dust to create them, while also reaping the benefits (take a look at one of our recent events here.) You will perform these duties while interacting with our caring and creative network (or dare we say, family) of designers, educators, and collaborators.

This role is an exciting combination of detail-oriented work and interaction with customers and collaborators, in a fast-paced, effervescent environment. Our ideal candidate is ready to thrive in a creative and dynamic place and team where no two days are alike.

Does this role sound interesting to you? If so, we cannot wait to meet you and welcome you to our small but mighty team.
This role's responsibilities include:

  • Participate as a full member of the University Innovation Fellows team, by taking part in regular team meetings and proactively communicating and collaborating with team members, and other collaborators.
  • Provide support leading up to and during events which we organize locally at Stanford, in other United States cities, as well as internationally. This includes securing spaces at Stanford and beyond, ordering food (including separate accommodations for those with dietary restrictions), securing janitorial services, purchasing supplies, printing materials, negotiating hotel and bus contracts, renting and driving 12-passenger vans, and training and overseeing volunteers who support our events.
  • Organize and participate in program operations and outreach. Be a friendly first point-of-contact for students and faculty, managing the registration, acceptance and logistics communication process for events, answering questions via email, obtaining and processing information from attendees from a range of countries, as well as acting as an on-site point-of-contact for attendees.
  • Verify Purchase card transactions and Travel card expenses for the team (sometimes in different currencies), process an array of financial transactions, ensuring work complies with complex internal policies and external regulations which may require interpretation. Keep track of and process revenue collected from multiple sources, in the form of checks and bank transfers, in collaboration with the Finance team.
  • Review accounting transactions and documents for completeness, accuracy, and compliance; and resolve accounting issues by identifying data anomalies, deviations from established procedures, and unusual issues. Run, review, analyze and share financial reports.
  • Recommend, assist, test, or implement process streamlining, system improvements or work flow changes.

To be successful in this position, you will bring:
  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
  • Demonstrated experience with cloud-based applications, including Google Docs (including text, spreadsheets, slides, and forms) and Google Drive.
  • Understanding and ability to apply accounting skills and concepts.
  • Strong organizational skills, keen attention to details, and demonstrated success in following through.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • A proactive attitude in identifying program needs and challenges, and a bias to action in resolving those challenges.
  • An ability to prioritize and provide a self-directed approach to project management.
  • Fluency in Salesforce and/or Foundation Connect is a plus.

The is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to apply.

How to Apply:
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your relevant background provide examples of your experience with attention to detail, responsiveness, and decision-making. Most importantly, tell us why you want to join our team.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Location: School of Engineering, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 11/5/2018
Application Due: 12/3/2018
Work Type: