Donor Relations and Special Events Manager
Classification Title: Donor Relations and Special Events Manger
Division: University Advancement
Department: University Advancement
Nature of Work
The Donor Relations and Special Events Manager primarily collaborates with senior leadership (President, VP’s, AVP’s, deans, and major donors). Event planning with logistics team consisting of Assistant Vice President for UCM, Assistant Vice President for Development and Alumni Relations, Assistant Vice President for Auxiliary, Dean of Colleges for new building naming, groundbreaking and grand opening ceremonies, UWG Chief of Police, Director of Facilities, Vice Presidents from major donor corporations. Representative for UWG at the Board of Regents office for annual gala raising funds in excess of $1 Million. Creates concept for each event, establishes venue, entertainment, ambiance, theme, catering, auction items, and gifts for high profile speakers (Chancellor, Regents, U.S. Congressman, State Representatives and Senators. Responsible for all operations, implementation and post-event activities. Single point of accountability for all VIP events on campus. Maintain all pertinent information for the communications department, oversee the day-to-day operations, arrange meetings, research relevant data, and prepare presentations and reports. Leads and directs university personnel for composition of many relevant areas of events such as audio/video, venue set-up, and contract negotiations. Chair of Presidential Scholarship Gala and 5K.
This position will also lead effort to ensure UWG properly stewards major gift donors to recognize their philanthropic support and ongoing relationship with the University. Principal activities include: Coordination and development of donor recognition events for individuals and groups as appropriate. Development and execution of an annual University-wide donor recognition plan. In concert with other development staff members, create and execute individual stewardship plans. Oversee and assist the preparation of publications including event programs, donor lists, etc. Work closely with Advancement Services to ensure proper communication and Acknowledgement of Gifts and with leadership of major gift recognition. Provide on-site event management and coordinate appropriate follow-up and evaluation. Manage Database, files, invitees, replies and expenses. Run reports, and produce all pertinent documents for events to include alpha-lists, seating assignments that maximize donor engagement, diagrams for room set-up, etc.
Bachelor’s degree and one year of event related experience or High School Diploma or equivalent and three to five years in event planning for university or related experience required. Experience communicating with executive leadership such as Presidents, Vice Presidents, Asst. VP’s, Deans and Directors. Superior interpersonal skills, relationship management and presentation skills. Ability to work with all levels within organization (President of University to facilities representatives). Capability to work under pressure and ability to make final decisions under tight deadlines. Highly organized and excellent multi-tasking skills
Experience in Governmental Affairs preferred
Salary $45,540 minimum - $58,632 midpoint
Physical Requirements/Working Conditions
Standard office environment; may be required to do some light lifting in conjunction with institutional events; must be able to climb stairs and stand on your feet for several hours.
Notice to Applicants
Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.